Administrative Assistant

MS Savani Architect, PC; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

MS Savani Architect, PC in Jamaica, Queens is seeking a full-time Administrative Assistant to support daily office operations and client communications.

Responsibilities include answering phones, drafting emails and documents, scheduling, and maintaining files; previous architectural/offic e experience preferred; learns NYC DOB NOW and BIS; strong organizational and computer skills required.

Qualifications

• Prior administrative or office experience.
• Strong communication, organizational, and computer skills.
• Ability to multitask and follow through on assignments.
• Professional telephone manner and good client-service skills.
• Dependable, punctual, energetic, and detail-oriented.
• Experience in an architectural, engineering, construction, or real estate office is preferred.
• Knowledge of NYC DOB NOW and BIS is a strong plus; willingness to learn if lacking.

Responsibilities

• Answer phones and communicate with clients, consultants, and contractors.
• Draft emails, letters, and other business documents.
• Schedule appointments, meetings, and inspections.
• Maintain project files, calendars, and office records.
• Assist with invoicing, payment follow-ups, and project tracking.
• Provide general administrative support to the principal and project staff.

Skills

Administrative support

Phone handling

Written communication

Organizational skills

Tools

Microsoft Office

Google Workspace

Job description

Busy architectural firm in Jamaica, Queens is seeking a full-time Administrative Assistant to support daily office operations.

Responsibilities

• Answer phones and communicate with clients, consultants, and contractors
• Draft emails, letters, and other business documents
• Schedule appointments, meetings, and inspections
• Maintain project files, calendars, and office records
• Assist with invoicing, payment follow-ups, and project tracking
• Provide general administrative support to the principal and project staff

Qualifications

• Prior administrative or office experience
• Strong communication, organizational, and computer skills
• Ability to multitask and follow through on assignments
• Professional telephone manner and good client-service skills
• Dependable, punctual, energetic, and detail-oriented

Experience in an architectural, engineering, construction, or real estate office is preferred.

Knowledge of NYC DOB NOW and BIS is a strong plus. Candidates without DOB experience must be willing to learn.