Office Assistant

HMD Construction Group LLC; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

A leading construction company is seeking an Office Assistant for their Freehold office. The role involves assisting with various administrative tasks including project coordination, managing schedules, and maintaining office organization. Candidates must have experience in the construction industry, excellent communication skills, and proficiency with various software tools.

Qualifications

• Must speak, write and understand English.
• Previous experience in a construction office or similar is required.
• Strong organizational and communication skills are essential.

Responsibilities

• Assist with project coordination and administrative tasks in a construction office.
• Plan and schedule appointments, deadlines, and reminders.
• Support payroll process and assist with paperwork for bills and invoices.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Tools

Microsoft

QuickBooks

Word

Excel

Adobe/PDF

Job description

HMD Construction is looking for an Office Assistant to join our team in Freehold.

Must have experience in construction industry.

Responsibilities:

Assist with project coordination and administrative tasks in a construction office

Answer and make phone calls

Plan and schedule appointments, deadlines and reminders on google calendar

Develop and implement organized filing systems

Support payroll process as needed by verifying time and attendance based on sign in sheets

Assist with paperwork to create bills and invoices

Assist with submitting RFIs and submittals when needed

Perform research when needed

Answer emails

Perform all other office tasks

Handle Mail

Keep Cleanliness and organization of the office

REQUIREMENTS:

Must Speak, Write and Understand English

Previous experience in Construction Office or Similar

Computer skills: Microsoft, QB, Word, Excel, Adobe/PDF or similar

Ability to prioritize and multitask

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational skills

Notary is a plus

HOURS:

Monday-Friday 9-5

Full time