Bilingual Administrative Assistant

HotFoot Recruiters; Phoenix (AZ); On-site; USD 27,552 - 33,062; Full time

Job summary

HotFoot Recruiters is looking for a Bilingual Administrative Assistant (Mandarin/English) in North Phoenix, AZ. This position supports project and office operations for a construction team focused on semiconductor and high-tech facilities. Ideal for entry-level candidates, it offers exposure to a fast-paced environment.

The role involves managing project documentation, assisting in communication between local and Taiwan teams, and handling administrative tasks like invoice processing. Strong organizational skills and proficiency in Microsoft Office are essential.

Qualifications

• 0–2 years of administrative or office support experience.
• Strong organizational skills and attention to detail.
• Strong communication skills and willingness to learn.

Responsibilities

• Support daily office and project coordination for construction teams.
• Manage and organize project documentation, files, and reports.
• Assist with invoice processing, data entry, and tracking project-related information.
• Coordinate communication between Taiwan-based teams and U.S. site teams.
• Schedule meetings and support internal/external communications.
• Assist with onboarding paperwork and general administrative tasks.
• Track materials, orders, and project updates as needed.
• Provide ad hoc administrative support to ensure smooth project operations.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Job description

HotFoot Recruiters is hiring a Bilingual Administrative Assistant (Mandarin/English) to support project and office operations for a construction team specializing in semiconductor and high-tech facility projects. This role is ideal for someone early in their career who is organized, detail-oriented, and interested in growing within a fast-paced, project-driven environment.

Position: Bilingual Administrative Assistant

Location: North Phoenix, AZ

Type: Full-Time | Direct Hire

Pay Range: $20 – $24/hr DOE

Schedule: Monday–Friday 9A-6P

Responsibilities

• Support daily office and project coordination for construction teams
• Manage and organize project documentation, files, and reports
• Assist with invoice processing, data entry, and tracking project-related information
• Coordinate communication between Taiwan-based teams and U.S. site teams
• Schedule meetings and support internal/external communications
• Assist with onboarding paperwork and general administrative tasks
• Track materials, orders, and project updates as needed
• Provide ad hoc administrative support to ensure smooth project operations

Qualifications

• 0–2 years of administrative or office support experience (entry-level welcome)
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong communication skills and willingness to learn
• Comfortable working in a construction or project-based environment
• Reliable, proactive, and able to manage multiple tasks
• Bilingual in Mandarin and English (required)