Construction Office Assistant/ Administrator

Uloop Inc.; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible hours

Paid time off

Retirement plans

Job summary

Uloop Inc. in Miami seeks an Assistant Contract Administrator to join a fast-paced construction team. The role focuses on contract administration, software maintenance (Procore), purchasing support, and coordinating inspections.

Ideal candidates have at least 2 years in a professional setting, strong MS Office skills, data entry accuracy, and excellent English communication. You will work closely with Project Managers in a busy office environment.

Qualifications

• Minimum 2 years of professional experience; construction preferred.
• Proficient in MS Office and data entry with high accuracy.
• Excellent oral and written communication in English.
• Detail oriented with ability to complete tasks on time in a fast-paced environment.

Responsibilities

• Contract administration: ensure subcontractors contracts and insurances are up to date.
• Maintain and update construction software (Procore).
• Assist with purchasing activities.
• Coordinate inspections and maintain inspection log.
• Answer phones and file documents.
• Accounts payable processing.
• Track Notice To Owner and lien waivers/releases.
• Assist with permitting processes.

Skills

Data entry

MS Office

Accounting

English proficiency

Detail oriented

Communication skills

Tools

Procore

Accounting software

Job description

Job Description Construction Office assistant administrator in Miami (Bird Road and SW 72 Ave)We are a local South Florida construction company in business for more than 20 years. We are looking for an Assistant Contract Administrator to join our team. Fast paced friendly environment. If you have good computer skills and are detailed oriented, we can teach you how to use our software.

Duties to include:

• Contract administration (making sure subcontractors contracts and insurances are up to date etc).
• Maintaining and updating construction software (procore).
• Assist with purchasing.
• Call for inspections and maintaining inspection log.
• Answering phones and filing.
• Accounts payable
• Tracking Notice To Owner and making sure all lien waivers and releases are up to date
• Assist with permitting.

Benefits

• Competitive salary commensurate with experience (TBD).
• Retirement plans, and paid time off.
• Collaborative and team-oriented work environment.
• Flexible hours

Candidate must have a minimum of 2 years experience in a professional setting, preferably in the construction industry, knowledge of general accounting procedures, proficient in data entry, have excellent skills in MS Office, excellent oral and written skills in the English language. Must be detailed oriented, have the ability to complete projects timely and accurately and communicate effectively with Project Managers and others and work well in a fast paced environment.