Construction Administrative Coordinator - Must be authorized to work in U.S (On-site)

Cornerstone Building Group; United States; On-site; USD 80,000 - 90,000; Full time

Job summary

Cornerstone Building Group is seeking a bilingual Construction Administrative Coordinator to support commercial and residential real estate construction projects in Miami. This on-site role coordinates administrative operations, document control, accounting support, and payroll while aiding multiple project managers.

The ideal candidate has 3–5 years of administrative experience in construction, is fluent in English and Spanish, and has hands-on Procore and QuickBooks skills.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, or a related field.
• 3–5 years of administrative experience with a general contractor, real estate developer, or construction-related company.
• Fluency in English and Spanish.
• Hands-on experience with Procore and QuickBooks.
• Proficiency in Microsoft Office and advanced Excel skills.
• Experience processing construction payment applications and loan draw requests.

Responsibilities

• Maintain records of contracts, subcontracts, permits, RFIs, submittals, change orders, POs, COIs, lien releases, and closeout documents.
• Track deadlines and follow up on missing documents and overdue responses.
• Coordinate with project managers, subcontractors, vendors, architects, engineers, accounting, and ownership.
• Assist accounting with invoice processing, AP tracking, and documentation reconciliation.
• Coordinate payroll processing and maintain payroll records.
• Prepare payment applications and loan draw requests with complete documentation.
• Maintain project logs and financial records in Procore, QuickBooks, and Excel.

Skills

Bilingual

Education

Bachelor's degree in Business Administration, Engineering, or related field

Tools

Procore

QuickBooks

Microsoft Excel

Adobe Acrobat

Microsoft Office

Job description

Cornerstone Building Group is seeking a bilingual Construction Administrative Coordinator to support commercial and residential real estate construction projects. This office-based role coordinates administrative operations, document control, accounting support, and payroll while supporting multiple project managers.

The ideal candidate takes initiative, anticipates deadlines, and follows through on outstanding items with minimal supervision.

Key Responsibilities

• Maintain accurate records of contracts, subcontracts, permits, RFIs, submittals, change orders, purchase orders, certificates of insurance (COIs), lien releases, and closeout documents.
• Track deadlines and proactively follow up on missing documents, expired insurance certificates, and overdue responses.
• Coordinate with project managers, subcontractors, vendors, architects, engineers, accounting, and ownership.
• Support accounting activities, including invoice processing, accounts payable tracking, and reconciliation of supporting documentation.
• Coordinate payroll processing and maintain accurate records.
• Prepare and process payment applications and construction loan draw requests, verifying that required documentation is complete and accurate.
• Maintain project logs, financial records, and reports in Procore, QuickBooks, and Microsoft Excel.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, or a related field.
• 3–5 years of relevant administrative experience with a general contractor, real estate developer, architecture/engineering firm, or construction-related company.
• Experience supporting commercial and residential real estate construction projects.
• Fluency in English and Spanish, with strong verbal and written communication skills in both languages.
• Hands-on experience with Procore and QuickBooks.
• Proficiency in Microsoft Office, advanced Excel skills, and experience working with Adobe Acrobat or similar PDF tools.
• Experience processing construction payment applications and loan draw requests.
• Knowledge of applicable construction codes, terminology, documentation, and administrative processes.
• Strong organizational skills, attention to detail, and the ability to prioritize across multiple projects.
• Current authorization to work in the United States and availability to work on-site in Miami.

What Success Looks Like

You keep documentation current, identify outstanding items before they cause delays, and follow up consistently. Your work helps project managers stay informed and keeps administrative processes moving.

Compensation

Annual salary of $80,000–$90,000 USD, depending on experience.