Executive Assistant/Permit coordinator

Villa’s Construction & Remodeling Inc.; Boynton Beach (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid vacation

Paid sick days

401k contributions

90 day evaluation for raise

Paid training

Job summary

Villa’s Construction & Remodeling Inc. in south Florida is seeking an Office Administrator‑Permit Coordinator to join our professional team.

You will handle clerical tasks, manage permit submissions, and keep project records up to date, ensuring accuracy and timely communications with clients and municipalities. The role supports project staff from 8:00am to 5:00pm, Monday through Friday, with paid vacation, sick time, and 401k contributions.

Qualifications

• 3+ years of administrative assistant experience
• General permit processing knowledge for South Florida building departments
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Positive and friendly personality; Spanish is a plus
• Highest level of accuracy is a MUST

Responsibilities

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist Clients
• Prepare permit packages for submittal to municipalities including drawings, product approvals, revisions, etc., and follow up on status
• Develop and implement organized filing systems
• Perform all other office tasks
• Update permit status in system
• Updating software daily for customers to track project progress

Skills

Administrative office experience

Prioritization & multitasking

Written & verbal communication

Attention to detail

Organizational skills

Positive attitude

Permit documents knowledge

Office software skills

Spanish language (plus)

Tools

Microsoft Office

Job description

We are a high-end construction company in south Florida and We are seeking an Office Administrator‑Permit coordinator to join our Great Atmosphere Office and Staff, you will perform clerical and administrative functions in order to drive company success.

• Paid Vacation PTO, Sick Days, & 401k contributions, 90 Day Evaluation for raise, Paid Training

FULL TIME

8:00am-5:00pm monday thru Friday

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist Clients.
• Prepare permit packages for submittal to municipalities to include Drawings, product approvals, revisions etc., and follow up with the status
• Develop and implement organized filing systems
• Perform all other office tasks
• Update permit status in system
• Updating software daily for customer to keep track of there project progress

Qualifications:

• Previous experience Professional in administrative office duties or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Positive and Friendly Personality
• Familiar with permit documents In South Florida
  • Able to accurately answer questions and resolve problems independatly
• Skilled in various Office software Programs
• Spanish is a plus
• Highest level of accuracy is a MUST

Experience Necessary

• Minimum 3 years of administrative assistant experience
• General permit processing, procedures, and requirements for South Florida building departments