Construction Office Administrator II — Payroll & Project Support

Apogee Architectural Metals; New York (NY); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) with employer match

Paid Time Off

Job summary

Harmon, Inc. is seeking an Office Administrator II in New York to support payroll, onboarding, invoicing, project documentation, and general office operations. You will be a key contact for employees, leaders, vendors, and partners, ensuring timely, accurate administrative processes.

You will work with on-site and off-site teams to maintain schedules, manage records, and assist with safety and compliance tasks. This role demands organization, discretion, and a professional approach.

Qualifications

• High school education or equivalent required.
• Minimum 5 years of administrative work experience.
• Experience in construction or manufacturing office administration preferred.
• Experience with payroll, onboarding, invoicing, project documentation and office operations.
• Familiarity with safety, compliance, employee records or project administration processes.
• Strong attention to detail and ability to manage multiple priorities.
• Clear, professional communication with employees, leaders, customers, vendors, and partners.
• Strong time management and ability to meet deadlines with urgency.

Responsibilities

• Own and support weekly timekeeping and payroll processes.
• Assist with payroll-related documentation and union traveler agreements.
• Manage project documents, filing, organization, and closeouts.
• Support project managers with RFIs, submittals, invoicing, insurance certificates, change orders.
• Coordinate onboarding documentation and new-hire processing.
• Handle employee status changes, terminations, promotions, and leaves.
• Coordinate travel for field and union employees.
• Support project administration tasks and reporting.
• Ensure records retention and compliance with corporate procedures.
• Provide frontline employee support and internal communications.

Skills

Payroll support

Onboarding

Invoicing

Project documentation

Office administration

Communication

Document management

Time management

Confidential information handling

Coordination

Education

High school education or equivalent

Job description

Harmon, Inc. is seeking an Office Administrator II in New York to support payroll, onboarding, invoicing, project documentation, and general office operations. You will be a key contact for employees, leaders, vendors, and partners, ensuring timely, accurate administrative processes.

You will work with on-site and off-site teams to maintain schedules, manage records, and assist with safety and compliance tasks. This role demands organization, discretion, and a professional approach.