Construction Office Administrator

harder; Phoenix (AZ); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Profit sharing

Discretionary annual bonus

Paid vacation & holidays

Training & development

Team environment

Job summary

Harder Mechanical Contractors is seeking an Administrative Assistant at our Phoenix, AZ central office. The role supports the Arizona team with onboarding new hires, data entry, and general office duties.

This position is hourly and not eligible for remote work, with opportunities for professional development and a comprehensive benefits package. The successful candidate will have strong organizational and communications skills, experience with MS Office, and a collaborative team mindset to

Qualifications

• 2-3 years in an administrative role
• Construction office experience preferred
• Experience coordinating drug testing and background checks for new hires preferred

Responsibilities

• Data entry and supporting critical business tasks
• Uploading, printing, and electronic filing of construction drawings
• Schedule meetings, appointments, and maintain calendars
• Cover reception, greet guests, assist with shipping/receiving
• Prepare and distribute daily/weekly communications and reports
• Support timecard submissions, transfers, and safety training onboarding
• Maintain electronic and physical filing systems with document control
• Communicate with internal/external stakeholders and headquarter personnel
• Assist field with material purchases and PO tracking
• Help manage special projects as assigned
• Report to Site Manager or designated supervisor

Skills

MS Office

Org skills

Communication

Confidentiality

Teamwork

Data entry

Tools

MS Word

MS Excel

Job description

Harder Mechanical Contractors is seeking an Administrative Assistant at our Phoenix, AZ central office. The role supports the Arizona team with onboarding new hires, data entry, and general office duties.

This position is hourly and not eligible for remote work, with opportunities for professional development and a comprehensive benefits package. The successful candidate will have strong organizational and communications skills, experience with MS Office, and a collaborative team mindset to