Construction Office Admin & Onboarding Support

Harder Mechanical Contractors, Inc.; Phoenix (AZ); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision benefits

Retirement plan with company match

Profit sharing

Discretionary annual bonus

Paid vacation & holidays

Training & development programs

Team-oriented environment

Job summary

Harder Mechanical Contractors, Inc. in Phoenix, AZ, is seeking an Administrative Assistant to join our central office team.

You will support the Arizona group with onboarding new hires and handle day-to-day office duties with meticulous attention to detail. You will manage scheduling, document control, data entry, reception coverage, and coordination of meetings while collaborating with field personnel and home office staff.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Experience organizing, maintaining, and logging documents.
• Proficiency with MS Office Word and Excel.

Responsibilities

• Supports construction team with data entry and critical tasks for business success.
• Uploads, prints, and electronically files construction drawings.
• Schedules meetings and maintains calendars; coordinates appointments.
• Greet guests at reception and assist with shipping/receiving.
• Prepares and distributes reports, invoices, transmittals, and other documents.
• Supports timecard submissions, transfers, and safety training for new hires.
• Maintains electronic and physical filing systems; ensures document control.
• Communicates clearly with internal/external stakeholders and HQ staff.
• Supports field with material purchases and PO tracking.
• Assists with special projects as assigned; reports to Site Manager.

Skills

Organizational skills

Verbal & written communication

Team mentality

Data entry

Tools

MS Office Word

MS Excel

Job description

Harder Mechanical Contractors, Inc. in Phoenix, AZ, is seeking an Administrative Assistant to join our central office team.

You will support the Arizona group with onboarding new hires and handle day-to-day office duties with meticulous attention to detail. You will manage scheduling, document control, data entry, reception coverage, and coordination of meetings while collaborating with field personnel and home office staff.