Administrative Assistant

Harder Mechanical Contractors, Inc.; Phoenix (AZ); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision benefits

Retirement plan with company match

Profit sharing

Discretionary annual bonus

Paid vacation & holidays

Training & development programs

Team-oriented environment

Job summary

Harder Mechanical Contractors, Inc. in Phoenix, AZ, is seeking an Administrative Assistant to join our central office team.

You will support the Arizona group with onboarding new hires and handle day-to-day office duties with meticulous attention to detail. You will manage scheduling, document control, data entry, reception coverage, and coordination of meetings while collaborating with field personnel and home office staff.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Experience organizing, maintaining, and logging documents.
• Proficiency with MS Office Word and Excel.

Responsibilities

• Supports construction team with data entry and critical tasks for business success.
• Uploads, prints, and electronically files construction drawings.
• Schedules meetings and maintains calendars; coordinates appointments.
• Greet guests at reception and assist with shipping/receiving.
• Prepares and distributes reports, invoices, transmittals, and other documents.
• Supports timecard submissions, transfers, and safety training for new hires.
• Maintains electronic and physical filing systems; ensures document control.
• Communicates clearly with internal/external stakeholders and HQ staff.
• Supports field with material purchases and PO tracking.
• Assists with special projects as assigned; reports to Site Manager.

Skills

Organizational skills

Verbal & written communication

Team mentality

Data entry

Tools

MS Office Word

MS Excel

Job description

Harder Mechanical is one of the nation's largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Concord, CA; and Salt Lake City, UT.

As an Administrative Assistant, you will work with our team at our central office in Phoenix, AZ. In this role, you’ll be responsible for supporting our Arizona team with onboarding new hires in addition to general office duties and miscellaneous tasks. The successful candidate will demonstrate a high attention to detail, ability to multitask, and experience working within a team environment.

This position is not eligible for remote work.

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

Admins at Harder perform the following daily tasks

• Supports the construction team with data entry, and completing tasks critical to business success
• Assist with the uploading, printing, and electronic filing of construction drawings
• Schedules and coordinates meetings, appointments and maintains calendars
• Cover the reception area at the office, welcome guests, and help with shipping and receiving
• Prepares and distributes daily/weekly communications including reports, invoices, transmittals, and various other documents
• Supports key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.
• Maintains filing systems (electronic and physical) with a focus on document control
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Supports the field with material purchases and PO tracking
• Help manage special projects as assigned
• Reports to the Site Manager, or as designated

What you will need to be successful in this role

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Previous successful experience in a construction office environment is preferred
• Experience with data entry
• Team mentality

Education/Experience

• 2-3 years in an administrative role
• Previous experience in construction or working with local union halls a plus
• Experience coordinating drug testing and background checks for new hires preferred

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits - 100% of employee premiums are paid by the company
• Generous retirement package includes: 10 % retirement contribution made by the company and a company match up to 2 % of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities
• Team environment that promotes individual growth

HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check.

This position is hourly.

About Harder

Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder's commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws. It is Harder's policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.