Construction Office Admin & Project Coordinator

Aspen Homes, Inc.; Milwaukee (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Aspen Homes, Inc. in Pewaukee, WI, is seeking a New Construction Coordinator/Office Administrator to own core administrative functions and keep our small but busy office running efficiently.

You will manage building permit applications, coordinate gas/electric service for new builds, maintain records, handle front-desk duties, oversee supplies, process invoices, and support leadership. Social media posts are part of the role (2x weekly).

Qualifications

• Experience as an office administrator with multiple responsibilities.
• Strong written and verbal communication abilities.
• High attention to detail and ability to prioritize.

Responsibilities

• Manage and track building permit applications from start to finish.
• Coordinate gas and electric service for new home builds.
• Maintain accurate records of posted bonds and returns.
• Front-line office support: phones, visitors, mail, and general communication.
• Oversee office supplies procurement and equipment maintenance.
• Enter invoices, manage data, and organize filing systems.
• Assist with color selections and documentation of final choices.
• Draft letters and streamline workflows using AI tools.
• Support leadership and project managers with admin tasks.
• Manage Aspen’s IG and Facebook posts (2x per week).
• Submit rebates with various vendors.

Skills

Multi-tasking

Written communication

Verbal communication

Attention to detail

Teamwork

Tools

Spreadsheets

Online portals

Cloud-based platforms

Job description

Aspen Homes, Inc. in Pewaukee, WI, is seeking a New Construction Coordinator/Office Administrator to own core administrative functions and keep our small but busy office running efficiently.

You will manage building permit applications, coordinate gas/electric service for new builds, maintain records, handle front-desk duties, oversee supplies, process invoices, and support leadership. Social media posts are part of the role (2x weekly).