Administrative Coordinator, Building & Planning

City of Pewaukee; City of Pewaukee (WI); On-site; USD 42,000 - 58,000; Full time

Job summary

City of Pewaukee seeks an Administrative Assistant/Office Manager to support the Building Services Department and Planner. You will help manage day-to-day operations, handle permits, schedule inspections, and assist the public.

The role requires strong clerical skills, proficiency with MS Office, and the ability to prioritize tasks under limited supervision. Familiarity with building permits processes is helpful.

Qualifications

• High school diploma or equivalent and basic clerical skills.
• Moderate experience as Administrative Assistant/Office Manager is a plus.
• Familiarity with Building Inspection and Planning processes is helpful.

Responsibilities

• Assist in managing day-to-day operations of the Department and office coverage.
• Review and issue building permits, schedule inspections, and maintain logs.
• Assist residents, builders and developers through permitting processes.
• Maintain files, plans, and records; scanning and archiving.
• Prepare letters, notices, and documents; coordinate meetings and travel.
• Oversee software upgrades and implementation for Building Services.
• Manage accounts payable/receivable and department budget tracking.
• Provide excellent customer service to the public and staff.
• Backup administrative support to Parks and Recreation.

Skills

Office administration

Customer service

Communication

Organization

Planning and prioritization

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Publisher

Email

Job description

City of Pewaukee seeks an Administrative Assistant/Office Manager to support the Building Services Department and Planner. You will help manage day-to-day operations, handle permits, schedule inspections, and assist the public.

The role requires strong clerical skills, proficiency with MS Office, and the ability to prioritize tasks under limited supervision. Familiarity with building permits processes is helpful.