Permitting & Office Operations Coordinator

Clayton Homes (New); North Carolina; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health and life insurance

401(k) plan

Paid time off

Job summary

Arbor Homes is seeking a Construction Coordinator & Office Administrator to support our Operations Team, including Construction and Purchasing. This role will coordinate permitting activities, manage office operations, and assist with employee engagement and culture initiatives.

Ideal candidates are highly organized, proactive, and capable of balancing multiple responsibilities in a fast-paced environment while maintaining accurate records and strong vendor coordination to keep projects on track.

Qualifications

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects and deadlines.
• Proficiency in Microsoft Office Suite and the ability to learn new software.
• Experience in construction coordination, permitting, office administration.

Responsibilities

• Coordinate all permitting activities to ensure timely approval and issuance of permits.
• Prepare, review, and submit permit applications and supporting documentation.
• Coordinate and manage permit-related documents including plot plans, blueprints, truss packages, energy certificates, and additional municipal requirements.
• Develop and maintain positive working relationships with municipalities and permitting agencies.
• Monitor permit status and communicate updates to internal stakeholders.
• Prepare construction start packages and support front-end scheduling processes.
• Maintain accurate records and project information within company systems.
• Track and process permit fees, utility invoices, and related payments.
• Manage daily office operations and maintain office supplies, equipment, and vendor relationships.
• Support mail distribution, filing, records management, and administrative documentation.
• Coordinate meetings, calendars, office communications, and general office activities.
• Assist with employee engagement events, company celebrations, volunteer opportunities, and culture initiatives.
• Coordinate event logistics including scheduling, vendors, catering, attendee communication, and setup.
• Support onboarding activities and workspace preparation for new team members.
• Provide administrative support to division leadership and operations teams.
• Assist with reporting, special projects, and process improvement initiatives.
• Maintain confidentiality of company, customer, and employee information.
• Contribute to team success by supporting departmental goals and collaborating across functions.
• Perform additional duties and responsibilities as assigned.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Customer service mindset

Tools

Microsoft Office

Job description

Arbor Homes is seeking a Construction Coordinator & Office Administrator to support our Operations Team, including Construction and Purchasing. This role will coordinate permitting activities, manage office operations, and assist with employee engagement and culture initiatives.

Ideal candidates are highly organized, proactive, and capable of balancing multiple responsibilities in a fast-paced environment while maintaining accurate records and strong vendor coordination to keep projects on track.