Building Services Administrative Specialist

Pewaukee School District; City of Pewaukee (WI); On-site; USD 42,000 - 61,000; Full time

Job summary

Pewaukee School District seeks an experienced Administrative Assistant/Office Manager to support the Department and Building Services Staff. You will help manage daily operations, monitor staff schedules, review permits, and coordinate calendars, while maintaining records and customer communication.

The role requires strong MS Office skills, attention to detail, and the ability to work with varied city departments. A friendly, service-focused approach is essential.

Qualifications

• High school diploma or equivalent required.
• Experience as Administrative Assistant/Office Manager preferred.
• Familiarity with Building Inspection and Planning and Zoning processes helpful.

Responsibilities

• Manage day-to-day department operations and office coverage.
• Review and process building permits; schedule inspections.
• Maintain files, permits, and plan sets.
• Prepare letters, orders, notices, and reports.
• Coordinate meetings, trainings, travel.
• Oversee accounts payable/receivable and monthly invoices.

Skills

Communication

Organization

Multitasking

English language

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Publisher

Email

Job description

Pewaukee School District seeks an experienced Administrative Assistant/Office Manager to support the Department and Building Services Staff. You will help manage daily operations, monitor staff schedules, review permits, and coordinate calendars, while maintaining records and customer communication.

The role requires strong MS Office skills, attention to detail, and the ability to work with varied city departments. A friendly, service-focused approach is essential.