Regional Office & Project Admin Lead

apog; Mesquite (TX); On-site; USD 50,000 - 80,000; Full time

Job summary

Harmon, Inc. is seeking an experienced administrative professional to manage payroll, invoicing, shipping, and onboarding for the region. You will coordinate with on- and off-site teams to drive accurate, timely administrative, office, and project support and communicate with stakeholders at all levels.

The role requires 3-5 years of administrative experience and preference for construction or manufacturing industry exposure. You will support multiple leaders and projects across the organization.

Qualifications

• Highschool education.
• 3-5 years administrative work experience.
• Construction or Manufacturing industry experience, preferred.
• Experience supporting multiple leaders, projects, or functional areas.

Responsibilities

• Drive accurate time keeping and payroll processes for your region.
• Manage project documents and assist with P&L reforecasting.
• Support RFIs, submittals, monthly billing forms, bid credits, and other project support; manage certificates of insurance and change orders.
• Lead onboarding and ensure timely new hire processing and orientation.
• Change processing: handle employee status paperwork and compliance including terminations, promotions, leave changes.
• Travel agreement management: coordinate travel arrangements for field and union employees.
• Own local drug testing: coordinate with testing agencies for new-hire and current employees.
• Project administration support: prep drawings, update quality cards, generate reports, assist meetings.
• Retention Compliance: ensure records retention and disposal per procedures.
• Employee Support: be the frontline contact for questions and direct to resources.
• Execute Employee Communications: update media and postings for team communications.
• Provide safety support: coordinate PPE/documents, OSHA/tracking, safety programs.
• Leadership Support: assist leadership with reports, meetings, and onsite support.
• Support accurate budgeting: process invoices, bills, POs, expense reporting, and reconciliations.

Education

Highschool education

Job description

Harmon, Inc. is seeking an experienced administrative professional to manage payroll, invoicing, shipping, and onboarding for the region. You will coordinate with on- and off-site teams to drive accurate, timely administrative, office, and project support and communicate with stakeholders at all levels.

The role requires 3-5 years of administrative experience and preference for construction or manufacturing industry exposure. You will support multiple leaders and projects across the organization.