Field Office Admin — Construction Payroll & Compliance

Opitz Bürotechnik; Houston (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Hoar is seeking a Field Office Administrator to manage administrative, financial, and compliance tasks across construction project sites. You will work with project managers, superintendents, and vendors to ensure accurate records and timely deliverables.

The role requires strong organization, attention to detail, and effective communication in a fast-paced, project-based environment. Prior construction experience and proficiency with MS Office and payroll reporting are preferred.

Qualifications

• Experience providing administrative support in a project-based environment.
• Strong organizational skills with ability to manage conflicting priorities.
• Familiarity with construction documentation and payroll processes.

Responsibilities

• Verify billing data accuracy and revise errors as needed.
• Process invoices, pay apps, and purchase orders with supporting docs.
• Prepare expense reports for project leadership and file records.
• Maintain payroll records, attendance, PTO, and overtime tracking.
• Coordinate project documentation flow between field teams and offices.

Skills

Administrative support

Construction experience

Microsoft Office

Communication skills

Education

High School Diploma / GED

Tools

Textura

Procore

Vista

Excel

Job description

Hoar is seeking a Field Office Administrator to manage administrative, financial, and compliance tasks across construction project sites. You will work with project managers, superintendents, and vendors to ensure accurate records and timely deliverables.

The role requires strong organization, attention to detail, and effective communication in a fast-paced, project-based environment. Prior construction experience and proficiency with MS Office and payroll reporting are preferred.