Construction Job File Coordinator

ServiceMaster Clean of Fraser Valley; Austin, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Bonus based on performance

Free food & snacks

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Job summary

ServiceMaster Clean of Fraser Valley is seeking a Construction Job File Coordinator to serve as the liaison between customers and internal teams, organize project requirements, and support teammates.

This full-time role requires attention to detail, strong customer service, and experience with job file processing and estimating; typical hours are 8:00–17:00, Monday–Friday, with potential travel based on business needs.

Qualifications

• Exceptional customer service, strong administrative abilities, and clear written and verbal communication.
• High school diploma or GED required.
• Two years of business experience and one year in construction preferred.
• Experience in job file processing and estimating.
• Proficiency with digital tools and technologies for task completion.

Responsibilities

• Monitor job file status, audit status, maintain WIPs, and ensure client requirements are followed.
• Review initial field documentation, create preliminary estimate, perform daily job file coordination, and backup.
• Maintain internal and external communications, and prepare job file reports.
• Complete and review job file documentation for final upload and audit, and perform close-out.
• Track subcontractor and purchase order documentation.
• Collaborate with project managers for updates, progress and billing.
• Participate in the administrative on-call rotation.

Skills

Customer service

Administrative abilities

Written and verbal communication

Education

High school diploma/GED

Tools

Digital tools

Job description

Benefits:

• Bonus based on performance


• Free food & snacks


• Free uniforms


• Health insurance


• Opportunity for advancement


• Paid time off


• Training & development


• Vision insurance


• Wellness resources


• 401(k)


• 401(k) matching


• Company parties


• Competitive salary


• Dental insurance

The Construction Job File Coordinator will work as a liaison for the customer and internal team members to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment!

Primary Responsibilities

• Monitor job file status, monitor job file audit status maintain job file WIPs, monitor and ensure client requirements are followed.


• Review and validate initial field documentation, create preliminary estimate, perform daily job file coordination, perform job file backup.


• Maintain internal communications, maintain external communications, prepare job file reports.


• Complete and review job file documentation for final upload, complete job file audit process, perform job close-out.


• Track and maintain subcontractor and purchase order documentation.


• Collaborate with project managers for project updates, progress and billing.


• Participate in the administrative on-call rotation.

Education and Experience Requirements

• High school diploma/GED is required.


• Minimum of two years of business experience.


• Minimum of one year of construction industry experience.


• Experience in job file processing and estimating.


• Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.


• Proficiency in using various digital tools and technologies to complete job tasks efficiently.

Normal Working Hours, Additional Working Hours, and Travel Requirements

This is a full-time position, working hours varying between 8:00 a.m. and 5:00 p.m., Monday-Friday. This position may require longer hours and potential for travel depending upon business needs.