Construction Job File Coordinator

Servpro of Olathe/Lenexa; Lenexa (KS); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Job summary

Servpro of Olathe/Lenexa is seeking a Construction Job File Coordinator to act as a liaison between customers and the internal team. You will identify project requirements, organize tasks, and support teammates to ensure successful project completion.

The role requires a high school diploma or GED, at least two years of business experience, and one year of construction industry exposure. Strong communication and organization skills are essential, with proficiency in digital tools.

Qualifications

• High school diploma or GED is required.
• Minimum of two years of business experience.
• Minimum of one year of construction industry experience.
• Experience in job file processing and estimating.
• Excellent customer service, administrative abilities, and written/spoken communication.
• Proficiency with various digital tools and technologies used to complete tasks.

Responsibilities

• Monitor job file status and audit progress; maintain WIPs and ensure client requirements are met.
• Review initial field documentation, prepare preliminary estimates, coordinate daily job files, and back up files.
• Maintain internal and external communications; prepare job file reports.
• Complete and review job file documentation for upload and close-out.
• Track subcontractor and purchase order documentation; support project managers with updates and billing.
• Participate in administrative on-call rotation.

Education

High school diploma/GED

2+ years business experience

1+ year construction industry experience

Experience with job file processing and estimating

Exceptional customer service and communications

Proficiency with digital tools

Job description

Benefits:

• Bonus based on performance
• Free food & snacks
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance

The Construction Job File Coordinator will work as a liaison for the customer and internal team members to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment!

Primary Responsibilities

• Monitor job file status, monitor job file audit status maintain job file WIPs, monitor and ensure client requirements are followed.
• Review and validate initial field documentation, create preliminary estimate, perform daily job file coordination, perform job file backup.
• Maintain internal communications, maintain external communications, prepare job file reports.
• Complete and review job file documentation for final upload, complete job file audit process, perform job close-out.
• Track and maintain subcontractor and purchase order documentation.
• Collaborate with project managers for project updates, progress and billing.
• Participate in the administrative on-call rotation.

Education and Experience Requirements

• High school diploma/GED is required.
• Minimum of two years of business experience.
• Minimum of one year of construction industry experience.
• Experience in job file processing and estimating.
• Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
• Proficiency in using various digital tools and technologies to complete job tasks efficiently.

Normal Working Hours, Additional Working Hours, and Travel Requirements

This is a full-time position, working hours varying between 8:00 a.m. and 5:00 p.m., Monday–Friday. This position may require longer hours and potential for travel depending upon business needs.