Construction Finance & Office Lead (In-Office)

Kmaconsultingllc; Scarborough (ME); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

401(k)

Educational assistance

Vacation and sick time

11 Paid Holidays

In-office, Monday–Friday schedule

Job summary

Portland Pump Company is seeking an experienced Accounting and Office Administrator to support daily financial operations from the Scarborough office. The role focuses on accounts payable, vendor management, invoices, purchase orders, and reconciliations, with collaboration across departments for labor allocation and job costing in a fast-paced construction environment.

The ideal candidate will have 5+ years of administrative experience, strong AP knowledge in construction, and proficiency with

Qualifications

• 5+ years of administrative experience with accounts payable knowledge in a construction environment.
• Experience with accounts payable, accounts receivable, or general accounting.
• Experience using construction and accounting ERP software; Jonas or MAS 90 strongly preferred.
• Ability to identify errors, resolve discrepancies, and follow through without supervision.
• Strong communication, organization, and attention to detail.
• Clear communication, strong organization, and careful attention to detail.
• Ability to manage changing priorities and meet deadlines.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage daily accounts payable processing and generate AP reports using the company’s accounting systems.
• Review vendor invoices and requisitions for accuracy, approvals, and documentation before payment.
• Reconcile vendor statements and resolve payment-related questions with vendors.
• Process vendor payments, including check runs, per schedules and ERP system.
• Match POs, invoices, and project costs; investigate discrepancies.
• Manage accounts receivable remote deposit process and ensure deposits are recorded.
• Reconcile the company checking and credit card accounts daily/monthly, resolving discrepancies.
• Assist Project Managers with labor allocation and job costing for accurate reporting.
• Coordinate vendor communications and cross-department collaboration to keep operations moving.
• Own day-to-day office administration and coordination.

Skills

Administrative experience

Accounts payable

Communication

Organization

Detail-oriented

Communication

Education

High school diploma

Associate degree in accounting or office administration

Tools

Jonas

MAS 90

Job description

Portland Pump Company is seeking an experienced Accounting and Office Administrator to support daily financial operations from the Scarborough office. The role focuses on accounts payable, vendor management, invoices, purchase orders, and reconciliations, with collaboration across departments for labor allocation and job costing in a fast-paced construction environment.

The ideal candidate will have 5+ years of administrative experience, strong AP knowledge in construction, and proficiency with