Construction Field Operations Coordinator

MACNY's Job Board; City of Syracuse (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

JPW Companies in Syracuse, NY is seeking a Field Operations Administrator to provide administrative and operational support to Project Managers and field operations. This 100% office-based role serves as a link between project management, field personnel, accounting, vendors, and equipment rental companies.

Typical shift is 7:00 am to 3:30 pm, 40 hours per week. Responsibilities include preparing estimates, billing support, lift planning coordination, document management, equipment rental

Qualifications

• Construction, heavy equipment, machinery, steel, crane/rigging experience strongly preferred.
• General understanding of construction terminology, equipment, and job-site operations.
• Strong organizational skills with the ability to manage multiple projects and priorities.
• Comfortable communicating with Project Managers, field employees, vendors, customers and accounting.
• Ability to obtain and compare pricing and identify cost-effective purchasing and rental options.
• Strong attention to detail and follow-through.
• Proficient with computers, spreadsheets, email, and electronic documentation.
• Willingness to learn lift-planning procedures and other technical aspects of operations.
• Professional and confident when making customer collection calls.

Responsibilities

• Prepare written estimates based on information provided by Project Managers, ensuring estimates are presented in a concise and consistent format.
• Prepare billing cards and supporting information for Accounting to invoice customers.
• Learn company lift-planning procedures and coordinate with field personnel to identify when lift plans are required.
• Assist with organizing, filing, and maintaining project and job documentation.
• Coordinate rental equipment setup and call-offs.
• Track rented equipment to help ensure equipment is returned when no longer required and unnecessary rental charges are avoided.
• Obtain competitive pricing for rental equipment, materials, and services.
• Assist with purchasing and perform vendor, pricing, and cost/service comparisons.
• Track department employee attendance and work locations.
• Maintain documents and records associated with storage and warehousing.
• Make accounts receivable collection calls regarding past-due customer invoices.

Skills

Construction industry experience

Organizational skills

Vendor management

Pricing & purchasing

Communication with stakeholders

Attention to detail

Computer literacy

Tools

Excel

Job description

JPW Companies in Syracuse, NY is seeking a Field Operations Administrator to provide administrative and operational support to Project Managers and field operations. This 100% office-based role serves as a link between project management, field personnel, accounting, vendors, and equipment rental companies.

Typical shift is 7:00 am to 3:30 pm, 40 hours per week. Responsibilities include preparing estimates, billing support, lift planning coordination, document management, equipment rental