Assistant Project Manager: Field Coordination & Prep

CareerNerds, LLC; City of Syracuse (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

CareerNerds, LLC is seeking a detail-oriented Project Support Specialist to aid the project management team in Syracuse, NY. You will participate from preconstruction through project completion, learning our training program and supporting the assigned Project Manager(s) in day-to-day duties.

You will collaborate with clients, consultants, and vendors, assist with procurement and change orders, and help track project costs and schedules, ensuring timely communication and documentation throughout

Responsibilities

• Assist in the maintenance of working relationships with clients, consultants and other agencies of the project team.
• Assist with the procurement of materials and services for projects in progress.
• Assist with the distribution of scope of work assignments for each subcontractor & vendor.
• Assist PM with subcontract creation process and subcontractor change order process.
• Assist PM with overall project accounting and contract change order summations tracking.
• Assist in the procurement of contracts with vendors and suppliers.
• Assist in the administration and tracking of projects costs including participation in project accounting updates, approvals and processes.
• Assist in the coordination of all project team members.
• Assist in the maintenance of project schedules.
• Maintain project communication hierarchy and protocol between project team.
• Review projects in field
• Quality Control
• Assist in the scheduling of and attend all job meetings when necessary. Assist in the creation of and participate in project closeout procedures.
• Review project submittals and administrate overall timeline, procurement, approval process with necessary project stakeholders, maintain log and records for submittals, submittal distribution.
• A full knowledge of closeout requirements for each project. Maintaining a closeout list for each project, then procurement of all closeout Items, Orderly compilation as required by end user and transmittal of same to proper project stakeholders in-house personnel

Job description

CareerNerds, LLC is seeking a detail-oriented Project Support Specialist to aid the project management team in Syracuse, NY. You will participate from preconstruction through project completion, learning our training program and supporting the assigned Project Manager(s) in day-to-day duties.

You will collaborate with clients, consultants, and vendors, assist with procurement and change orders, and help track project costs and schedules, ensuring timely communication and documentation throughout