Field Service Operations Coordinator

Integrated Power Services; Visalia (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

401k Employer Match

Bonus Incentives

Extensive Training & Career Developmr

Tuition Reimbursement Program

Medical, Dental and Vision plans

Employee Assistance Program (EAP)

Job summary

Integrated Power Services is seeking a Field Service Administrator to support daily field service operations with accurate data entry, efficient job administration, and timely team support.

In this role you will prepare field service billing, manage time and material entries, handle purchase orders, and assist with job quoting and scheduling. This office-based position requires attention to detail and strong communication across teams.

Qualifications

• 2+ years of administrative or service coordination experience (field service environment preferred).
• Strong data entry skills with high attention to detail.
• Experience with ERP or service management systems is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.

Responsibilities

• Prepare and submit Field Service billing by ensuring all documentation is accurate and properly uploaded into job folders, invoice descriptions are accurate and any special invoicing instructions are noted.
• Perform daily time and material charge entries for field technicians, ensuring accuracy and timeliness for all service jobs.
• Create and manage purchase order (PO) entries in the ERP system.
• Assist with job quoting, including preparing estimates and supporting documentation.
• Track and maintain records for Field Service equipment calibration, ensuring compliance with company and regulatory standards.
• Coordinate and order supplies for field technicians, ensuring adequate inventory levels are maintained.
• Maintain accurate service records, job files, and documentation.
• Communicate with technicians, and internal departments to support service operations.
• Monitor job progress and update systems as needed.
• Assist with scheduling and administrative support for field service activities.

Skills

Data entry accuracy

Microsoft Office Suite

Communication & teamwork

Time management

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

ERP / service management systems

Job description

Integrated Power Services is seeking a Field Service Administrator to support daily field service operations with accurate data entry, efficient job administration, and timely team support.

In this role you will prepare field service billing, manage time and material entries, handle purchase orders, and assist with job quoting and scheduling. This office-based position requires attention to detail and strong communication across teams.