Area Operations Administrator - Field & Finance Support

Caliagua, Inc.; North Highlands (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Full benefits package

401k matching

Tuition assistance

Overtime pay

Paid time off

Job summary

Performance Pipeline Technologies, Inc. is hiring an Area Administrator to support daily operations, data entry, invoicing, and payroll-related tasks. You will monitor costs, handle collections, and assist with hiring processes for crews in a dynamic project environment.

The role requires organization, multitasking, and proficiency with JD Edwards and time management software, with occasional travel to support other units. Competitive benefits apply.

Qualifications

• Associate in finance or accounting preferred.
• Minimum two years of related recordkeeping experience in the construction industry and/or equivalent combination of education and experience is required.
• Solid experience in all Microsoft Office programs especially Excel.
• Must have experience with OCIP, Certified Payroll, and Local Hiring Requirements.
• Aptitude to make demand calls for cash collection and in-house driver log submission.
• Must have well organized and able to create systems to complete/track tasks most efficiently.
• Must have the ability to manage multiple tasks simultaneously.
• Ability to write reports, business correspondence, and procedure manuals.
• Experience with JD Edwards and Construction Management software a plus.
• Ability to calculate amounts such as cumulative invoicing, retainage, discounts, interest, commissions and percentages.
• Must be able to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Responsibilities

• Enter data and process reports through JD Edwards.
• Monitor actual vs. forecast job costs routinely during the month.
• Prepare Customer invoices and make collection calls to clients.
• Monitor timesheets for all personnel through Time Management software.
• Maintain DOT Qualification File and Daily DOT Driver Logs all crew personnel (25-30 crew members).
• Process and track expense reports, company credit cards and receipts for all personnel.
• Manage and distribute all consumable orders for crews.
• Manage and maintain all supplies for the business unit.
• Process insurance forms and subcontractor documentation.
• Confirm quantities and coordinate payment for subcontractors, vendors and suppliers.
• Provide administrative support for personnel hiring/termination, training and record maintenance.
• Provide direct support to all crew personnel.
• Daily accountability to both in-house Management and Corporate overseers.
• Occasional travel for training and to support other business units.

Skills

Data entry

Excel proficiency

Accounts receivable

Time management

Recordkeeping

Communication

Administrative support

Education

Associate in finance or accounting

Tools

JD Edwards

Construction Management software

Job description

Performance Pipeline Technologies, Inc. is hiring an Area Administrator to support daily operations, data entry, invoicing, and payroll-related tasks. You will monitor costs, handle collections, and assist with hiring processes for crews in a dynamic project environment.

The role requires organization, multitasking, and proficiency with JD Edwards and time management software, with occasional travel to support other units. Competitive benefits apply.