Field Operations Administrator

MACNY's Job Board; City of Syracuse (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

JPW Companies in Syracuse, NY is seeking a Field Operations Administrator to provide administrative and operational support to Project Managers and field operations. This 100% office-based role serves as a link between project management, field personnel, accounting, vendors, and equipment rental companies.

Typical shift is 7:00 am to 3:30 pm, 40 hours per week. Responsibilities include preparing estimates, billing support, lift planning coordination, document management, equipment rental

Qualifications

• Construction, heavy equipment, machinery, steel, crane/rigging experience strongly preferred.
• General understanding of construction terminology, equipment, and job-site operations.
• Strong organizational skills with the ability to manage multiple projects and priorities.
• Comfortable communicating with Project Managers, field employees, vendors, customers and accounting.
• Ability to obtain and compare pricing and identify cost-effective purchasing and rental options.
• Strong attention to detail and follow-through.
• Proficient with computers, spreadsheets, email, and electronic documentation.
• Willingness to learn lift-planning procedures and other technical aspects of operations.
• Professional and confident when making customer collection calls.

Responsibilities

• Prepare written estimates based on information provided by Project Managers, ensuring estimates are presented in a concise and consistent format.
• Prepare billing cards and supporting information for Accounting to invoice customers.
• Learn company lift-planning procedures and coordinate with field personnel to identify when lift plans are required.
• Assist with organizing, filing, and maintaining project and job documentation.
• Coordinate rental equipment setup and call-offs.
• Track rented equipment to help ensure equipment is returned when no longer required and unnecessary rental charges are avoided.
• Obtain competitive pricing for rental equipment, materials, and services.
• Assist with purchasing and perform vendor, pricing, and cost/service comparisons.
• Track department employee attendance and work locations.
• Maintain documents and records associated with storage and warehousing.
• Make accounts receivable collection calls regarding past-due customer invoices.

Skills

Construction industry experience

Organizational skills

Vendor management

Pricing & purchasing

Communication with stakeholders

Attention to detail

Computer literacy

Tools

Excel

Job description

Overview

JPW Companies located in Syracuse, NY is currently looking to add a Field Operations Administrator to their team. The Field Operations Administrator provides administrative and operational support to Project Managersand field operations. This position serves as an important link between project management, fieldpersonnel, accounting, vendors, and equipment rental companies.

The ideal candidate will have a construction background, strong organizational skills, and an interest inlearning more about construction operations, equipment, and lift planning. This is a 100% office based position and is not intended to be routinely assigned to field jobs.

Typical Shift: 7:00 am - 3:30 pm, 40-hours a week

Responsibilities

• Prepare written estimates based on information provided by Project Managers, ensuring estimates are presented in a concise and consistent format.
• Prepare billing cards and supporting information for Accounting to invoice customers.
• Learn company lift-planning procedures and coordinate with field personnel to identify when lift plans are required.
• Assist with organizing, filing, and maintaining project and job documentation.
• Coordinate rental equipment setup and call-offs.
• Track rented equipment to help ensure equipment is returned when no longer required and unnecessary rental charges are avoided.
• Obtain competitive pricing for rental equipment, materials, and services.
• Assist with purchasing and perform vendor, pricing, and cost/service comparisons.
• Track department employee attendance and work locations.
• Maintain documents and records associated with storage and warehousing.
• Make accounts receivable collection calls regarding past-due customer invoices.

Remote Position

No

Min Compensation

USD $22.00/Hr.

Max Compensation

USD $25.00/Hr.

Qualifications

• Previous experience in construction, heavy equipment, machinery, steel, crane/rigging, or arelated industry strongly preferred.
• General understanding of construction terminology, equipment, and job-siteoperations.
• Strong organizational skills with the ability to manage multiple projects and priorities.
• Comfortable communicating with Project Managers, field employees, vendors, customers and accounting.
• Ability to obtain and compare pricing and identify cost-effective purchasing and rental options.
• Strong attention to detail and follow-through.
• Comfortable working with computers, spreadsheets, email, and electronic job documentation.
• Willingness and ability to learn lift-planning procedures and other technical aspects of company-operations.
• Professional and confident when making customer collection calls.

Work Environment

• This position is based 100% in the office. While the role works closely with field operations and ProjectManagers, the employee is not intended to be routinely pulled away from their regular responsibilities toperform field work.

Company Website

https://www.jpwcompanies.com/employment/

Company Profile

Take a walk around our 100,000sq.ft. AISC Certified Fabrication facility and you’ll quickly realize our emphasis is on quality craftsmanship and efficiency. You’ll find a department for every fabrication need. From the in house milling and machining department, to our burn tables and waterjet, to the new Peddinghaus Steel processing system, and our separate Stainless Steel Fabrication Facility. Between our Blasting Facility and our AISC Certified Paint booth, you’ll be hard pressed to find a more qualified setup. JPW’s Fab Shop is full of state of the art techniques and equipment, with skilled employees putting it all to use daily. Our bays are all equipped with 2 10-ton overhead cranes to provide us with the capability to tackle even the largest jobs. Our facility also includes an in‑house detailing department utilizing the most up to date and innovative software available, giving JPW the edge when it comes to complex projects.

JPW Fabrication Specialties include but are not limited to the following:

• Multi‑story Bldgs. and Commercial Retail stores
• Electrical Substation Steel- Design/ Build
• Steel Truss Fabrication & plate girders
• In house Sand blasting and painting booths.
• Ornamental Handrails, Aluminum, Carbon, and Stainless Steel
• Miscellaneous Steel Design and Fabrication, Load testing (ie. Stairs, Ladders, Lifting fixtures, Spreader beams, Pusher Snow plows, buckets, blade fixtures)
• Plate Weldment Fabrications/ in house bending & rolling capabilities
• Press breaks up to 12’ long with 250 ton capacities