Construction Operations Admin Specialist

Caliagua, Inc.; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Full benefits package

401k matching

Tuition assistance

Overtime pay

Paid time off

Job summary

Azuria is seeking an Area Administrator to support field and office operations in New York. You will enter data, manage invoices, track costs, and maintain driver logs while coordinating with management and subcontractors.

The role requires organizational skills, experience with JD Edwards or similar systems, and the ability to handle multiple tasks. Travel for training and cross-unit support is expected.

Qualifications

• Associate in finance or accounting preferred.
• Minimum two years of related recordkeeping experience in the construction industry and/or equivalent combination of education and experience is required.
• Solid experience in all Microsoft Office programs especially Excel.
• Aptitude to make demand calls for cash collection and in-house driver log submission.
• Must be well organized and able to create systems to complete/track tasks most efficiently.
• Must have the ability to manage multiple tasks simultaneously.
• Ability to write reports, business correspondence, and procedure manuals.
• Experience with JD Edwards and Construction Management software a plus.
• Ability to calculate amounts such as cumulative invoicing, retainage, discounts and percentages.
• Must be able to present information and respond to questions from managers, clients, and the public.
• Must be able to solve problems with practical solutions and adapt to varied instructions.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must have a current valid driver’s license.

Responsibilities

• Enter data and process reports through JD Edwards.
• Monitor actual vs. forecast job costs routinely during the month.
• Prepare customer invoices and make collection calls to clients.
• Monitor timesheets for all personnel through Time Management software.
• Maintain DOT Qualification File and Daily DOT Driver Logs for all crew personnel (25-30 crew members).
• Process and track expense reports, company credit cards and receipts for all personnel.
• Manage and distribute all consumable orders for crews.
• Manage and maintain all supplies for the business unit.
• Process insurance forms and subcontractor documentation.
• Confirm quantities and coordinate payment for subcontractors, vendors and suppliers.
• Provide administrative support for personnel hiring/termination, training and record maintenance.
• Provide direct support to all crew personnel.
• Daily accountability to both in-house Management and Corporate overseers.
• Occasional travel for training and to support other business units.

Skills

Excel

Cash collection

Organization

Multitasking

Reports writing

Problem solving

Instructions interpretation

Driver's license

Communication

Presenting information

Education

Associate in finance or accounting

Tools

JD Edwards

Construction CM software

Job description

Azuria is seeking an Area Administrator to support field and office operations in New York. You will enter data, manage invoices, track costs, and maintain driver logs while coordinating with management and subcontractors.

The role requires organizational skills, experience with JD Edwards or similar systems, and the ability to handle multiple tasks. Travel for training and cross-unit support is expected.