Purchasing & Subcontract Admin Coordinator

ColonialWebb Contractors; Richmond (VA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Career development and progression

401(k) plan with company match

PTO and paid holidays

Excellent benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb Contractors seeks a Purchasing Coordinator to provide administrative and transactional support across the Purchasing function for construction, special projects, manufacturing, and other operations. You will review requests, track orders, and maintain records while escalating exceptions as needed.

The role emphasizes data entry accuracy, supplier follow-up, and document control, with growth opportunities in a collaborative, safety-focused environment.

Qualifications

• Requires high school diploma or equivalent; associate degree preferred.
• Two+ years in administrative/support roles; purchasing experience not required but helpful.
• Ability to learn purchasing terminology, systems, and workflows.
• Strong organization, prioritization, and follow-through across multiple stakeholders.

Responsibilities

• Provide subcontract administrative support by reviewing packages, templates, vendor reviews, and approvals.
• Provide purchasing support for construction, special projects, manufacturing, and other operations.
• Review requests for job, supplier, item, quantity, pricing, delivery with timely PO entry.
• Enter usage orders and data for active jobs to maintain accurate material pricing trackers.
• Expedite supplier submittals, track status, and distribute documents to contacts.

Skills

Organization

Multi-tasking

Stakeholder relationships

Attention to detail

Education

High school diploma or equivalent

Associate degree in Business Administration, Supply Chain, Accounting, Construction Administration, or related field

Tools

Enterprise purchasing systems

Document management systems

Job description

ColonialWebb Contractors seeks a Purchasing Coordinator to provide administrative and transactional support across the Purchasing function for construction, special projects, manufacturing, and other operations. You will review requests, track orders, and maintain records while escalating exceptions as needed.

The role emphasizes data entry accuracy, supplier follow-up, and document control, with growth opportunities in a collaborative, safety-focused environment.