Construction Documentation Specialist — Submittals, RFIs & Closeout

Zohorecruit; Town of Florida, Northern (NY, KY); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Full-time year-round employment

Paid holidays

Paid time off (PTO)

Professional training and career dev.

Advancement opportunities

Job summary

VIP Systems in Miramar, Florida, is seeking a Construction Document Coordinator to support our Project Management team by overseeing documentation from pre-construction through closeout. You will maintain records, track revisions, and manage submittals and RFIs to ensure access to the latest approved information.

The role requires organizing project files, coordinating with multi-disciplinary teams, and assisting with permits, inspections, and closeout tasks.

Qualifications

• 2+ years experience in construction document control or related role.
• Experience supporting electrical and low-voltage projects preferred.
• Bilingual English and Spanish a plus.

Responsibilities

• Document control across multiple active construction projects.
• Maintain current drawings, specs, addenda, revision logs.
• Upload and manage documents using Procore or similar construction management platforms.
• Track RFIs, submittals, shop drawings, and project documentation.
• Assist with permits, inspections, and closeout documentation.
• Coordinate document updates with Project Managers, superintendents, engineers, general contractors, architects, vendors, subcontractors, and clients.

Skills

Construction document control

Project coordination

Organization

Attention to detail

Bilingual English/Spanish

Tools

Procore

Microsoft Outlook

Microsoft Word

Excel

Adobe Acrobat

Job description

VIP Systems in Miramar, Florida, is seeking a Construction Document Coordinator to support our Project Management team by overseeing documentation from pre-construction through closeout. You will maintain records, track revisions, and manage submittals and RFIs to ensure access to the latest approved information.

The role requires organizing project files, coordinating with multi-disciplinary teams, and assisting with permits, inspections, and closeout tasks.