Document Control & Project Admin Coordinator

Lever, Inc.; Los Angeles (CA); Hybrid; USD 69,000 - 90,000; Full time

Job summary

PMA is seeking an entry‑level Document Control & Office Coordinator in a construction consulting environment. You will manage project documentation, support RFIs, submittals, and change orders, and assist with general office operations while balancing multiple priorities.

Ideal candidates demonstrate strong organization, communication, and attention to detail, with the ability to work independently and collaboratively across teams.

Qualifications

• 0+ years of experience in document control, project coordination, project administration, office administration, or related field.
• Bachelor’s degree in Business Administration, Construction Management, Civil Engineering, or related field preferred (experience may substitute).
• Proficiency with Microsoft Office and Teams; experience with SharePoint and NetSuite preferred.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.

Responsibilities

• Maintains, organizes, tracks, and distributes project documentation per established document control procedures.
• Keeps project files, logs, registers, and records for efficient retrieval.
• Tracks correspondence and documentation including RFIs, submittals, Change Orders, meetings, and reports.
• Monitors RFIs and Change Orders and follows up with team members for timely responses and closeout.
• Assists with document revisions and version control; performs quality checks on documents.

Skills

Document control

Project coordination

Office administration

Education

Bachelor’s degree preferred in related field

Tools

Microsoft Office

Teams

SharePoint

NetSuite

Job description

PMA is seeking an entry‑level Document Control & Office Coordinator in a construction consulting environment. You will manage project documentation, support RFIs, submittals, and change orders, and assist with general office operations while balancing multiple priorities.

Ideal candidates demonstrate strong organization, communication, and attention to detail, with the ability to work independently and collaboratively across teams.