Construction Documentation Coordinator

Clark Nexsen; Virginia Beach (VA); On-site; USD 33,000 - 40,000; Full time

Job summary

Clark Nexsen seeks a Construction Administration Coordinator to support project managers by ensuring project documentation is accurately processed, tracked, and communicated through bidding and construction phases.

The role involves coordinating submittals, RFIs, change orders, and QA/QC checks, using platforms like Procore and ECMS. Candidates should have strong organizational skills and construction industry familiarity.

Qualifications

• High school diploma or GED required
• Familiarity with construction industry
• 4 years of administrative experience in an architectural, engineering, or construction firm
• Associate or bachelor's degree preferred
• CDFA certification preferred
• CDT certification preferred
• CCCA certification preferred

Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase of design projects.
• Coordinate submittal and RFI workflows across multiple platforms (e.g., Procore, Auto Cloud Construction, ECMS), ensuring accurate logging, routing, and tracking within the firm's project management system
• Monitor review timelines and follow up with project team members to ensure timely completion and response to project documentation
• Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery
• Track and support the review of change order proposals and prepare change orders
• Maintain accurate and up-to-date project documentation within firm systems
• Prepare project reports to support monitoring of construction phase progress
• Support construction meetings, including coordination and documentation as needed
• Communicate with project teams, clients, and contractors to facilitate timely document flow and responses
• Provide general administrative and project support for Project Managers and project teams
• Perform QA/QC checks to ensure project documentation is accurate, complete, and consistent with project requirements

Skills

Attention to Detail

Communication

Planning & Organization

Teamwork

Time Management

Education

Associate or bachelor's degree in business/accounting/finance-related field

CDFA

CDT

CCCA

Tools

Procore

Auto Cloud Construction

ECMS

Job description

Clark Nexsen seeks a Construction Administration Coordinator to support project managers by ensuring project documentation is accurately processed, tracked, and communicated through bidding and construction phases.

The role involves coordinating submittals, RFIs, change orders, and QA/QC checks, using platforms like Procore and ECMS. Candidates should have strong organizational skills and construction industry familiarity.