Construction Documentation & Project Coordination Lead

Mullins Mechanical & Welding, Llc; Fort Worth (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Mullins Mechanical is seeking a detail-oriented Construction Administrative Coordinator to support project documentation and coordination across field and office teams. The role focuses on document control, Procore log management, and ensuring timely exchange of records with General Contractors on industrial and large commercial projects.

The ideal candidate will have experience in construction document workflows, strong organizational skills, and the ability to mentor junior administrative

Qualifications

• Experience in construction project coordination or document control.
• Proficiency in Procore or similar construction management platforms.
• Strong organizational and communication skills.
• Ability to mentor and train junior administrative staff.
• Familiarity with construction documentation workflows including RFIs, submittals, procurement, and compliance.
• Detail-oriented with the ability to manage multiple documentation streams.
• Collaborative mindset with experience working across field and project teams.

Responsibilities

• Coordinate with Document Control Specialist on project-specific requirements and documentation strategy during construction phases.
• Set up and maintain Procore logs (RFIs, Submittals, Procurement, Compliance).
• Train and mentor Construction Administrative Assistants (CAAs) on documentation standards and workflows.
• Ensuretimelyandaccuratedocument exchange with General Contractors.
• Track subcontractor compliance and support internal reporting.
• Collaborate with project teams to align documentation with cost, schedule, and procurement data.
• Manage closeout documentation and support warranty phase readiness.
• Occasionaljobsitevisits may berequired.
• Additionalresponsibilities may be assigned as needed.

Skills

Construction coordination

Document control

Procore proficiency

Organizational skills

Mentoring junior staff

RFIs & Submittals

Attention to detail

Team collaboration

Tools

Procore

Job description

Mullins Mechanical is seeking a detail-oriented Construction Administrative Coordinator to support project documentation and coordination across field and office teams. The role focuses on document control, Procore log management, and ensuring timely exchange of records with General Contractors on industrial and large commercial projects.

The ideal candidate will have experience in construction document workflows, strong organizational skills, and the ability to mentor junior administrative