Project Coordinator - Project Services

Mullins Mechanical & Welding, Llc; Fort Worth (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Mullins Mechanical is seeking a detail-oriented Construction Administrative Coordinator to support project documentation and coordination across field and office teams. The role focuses on document control, Procore log management, and ensuring timely exchange of records with General Contractors on industrial and large commercial projects.

The ideal candidate will have experience in construction document workflows, strong organizational skills, and the ability to mentor junior administrative

Qualifications

• Experience in construction project coordination or document control.
• Proficiency in Procore or similar construction management platforms.
• Strong organizational and communication skills.
• Ability to mentor and train junior administrative staff.
• Familiarity with construction documentation workflows including RFIs, submittals, procurement, and compliance.
• Detail-oriented with the ability to manage multiple documentation streams.
• Collaborative mindset with experience working across field and project teams.

Responsibilities

• Coordinate with Document Control Specialist on project-specific requirements and documentation strategy during construction phases.
• Set up and maintain Procore logs (RFIs, Submittals, Procurement, Compliance).
• Train and mentor Construction Administrative Assistants (CAAs) on documentation standards and workflows.
• Ensuretimelyandaccuratedocument exchange with General Contractors.
• Track subcontractor compliance and support internal reporting.
• Collaborate with project teams to align documentation with cost, schedule, and procurement data.
• Manage closeout documentation and support warranty phase readiness.
• Occasionaljobsitevisits may berequired.
• Additionalresponsibilities may be assigned as needed.

Skills

Construction coordination

Document control

Procore proficiency

Organizational skills

Mentoring junior staff

RFIs & Submittals

Attention to detail

Team collaboration

Tools

Procore

Job description

Mullins Mechanical

Mullins Mechanical is a leader in industrial and large commercial mechanical, plumbing, HVACconstruction projects.Our projects are often inthe industrialand manufacturing environments, such as Data Centers, manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. We are a self-performing specialty contractor specializing in design-build applications, HVACsystems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication.

Responsibilities

• Coordinate with Document Control Specialist on project-specific requirements and project documentation strategy during construction phases.

• Set up and maintain Procore logs (RFIs, Submittals, Procurement, Compliance).

• Train and mentor Construction Administrative Assistants (CAAs) on documentation standards and workflows.

• Ensuretimelyandaccuratedocument exchange with General Contractors.

• Track subcontractor compliance and support internal reporting.

• Collaborate with project teams to align documentation with cost, schedule, and procurement data.

• Manage closeout documentation and support warranty phase readiness.

• Occasionaljobsitevisits may berequired.

• Additionalresponsibilities may be assigned as needed.

Qualifications

• Experience in construction project coordination or document control.

• Proficiency in Procore or similar construction management platforms.

• Strong organizational and communication skills.

• Ability to mentor and train junior administrative staff.

• Familiarity with construction documentation workflows including RFIs, submittals, procurement, and compliance.

• Detail-oriented with the ability to manage multiple documentation streams.

• Collaborative mindset with experience working across field and project teams.

• Equal Employment Opportunity: Mullin Mechanical is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.

Disclaimer

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change at any time with or without notice.

Join Us

Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.