Construction Document Control & Records Specialist

Msr-Fsr, Llc; Phoenix (AZ); Presencial; USD 55.000 - 75.000; Tempo integral

Resumo da vaga

Msr-Fsr, LLC in Phoenix, AZ seeks a Document Control Specialist to establish, maintain, organize, track, and control project records across construction, inspection, permit, and closeout activities. The role requires logging, naming, version control, distribution, storage, and retrieval of documents with meticulous attention to metadata and workflows.

You will support multiple stakeholders while ensuring auditable records.

Qualificações

• High school diploma or GED required.
• Associate degree, technical diploma, or coursework in related fields preferred.
• Bachelor degree in related discipline preferred but not required.
• Equivalent combination of education and experience may be accepted.
• ISO 9001 awareness or internal auditor training preferred where quality records are included.
• Software certifications in document management platforms preferred.
• OSHA 10 preferred for field-based assignments.
• Valid driver license may be required depending on assignment needs.

Responsabilidades

• Maintain controlled document repositories, project files, logs, registers, transmittals, revision histories, correspondence records, inspection records, permit files, drawing records, closeout records, and supporting documentation.
• Receive, log, file, distribute, and archive documents in accordance with established procedures and metadata requirements.
• Manage document numbering, version control, status codes, file structures, review workflows, distribution lists, and electronic filing protocols.
• Support permit package documentation, plan review logs, comment matrices, resubmittal records, inspection documentation, and closeout packages.
• Coordinate with project leadership, inspectors, permit coordinators, plan reviewers, contractors, engineers, and administrative personnel to ensure complete and controlled documents.
• Track document status, overdue reviews, missing records, open action items, and closeout documentation gaps.
• Prepare routine document control reports, logs, status summaries, aging reports, and distribution records.
• Assist with meeting support, minutes, action item tracking, and audit support as assigned.
• Support audits by locating records, validating revision history, and preparing documentation packages.

Conhecimentos

Document control

Metadata tracking

Attention to detail

Formação

High school diploma or GED

Associate/technical degree

Bachelor degree (related field)

Equivalent combination of education and experience

Ferramentas

SharePoint

Procore

ProjectSight

Aconex

Autodesk Construction Cloud

Bluebeam

Smartsheet

Excel

Adobe PDF tools

Teams

Descrição da vaga

Msr-Fsr, LLC in Phoenix, AZ seeks a Document Control Specialist to establish, maintain, organize, track, and control project records across construction, inspection, permit, and closeout activities. The role requires logging, naming, version control, distribution, storage, and retrieval of documents with meticulous attention to metadata and workflows.

You will support multiple stakeholders while ensuring auditable records.