Contracts Specialist

Estes Construction; Des Moines (IA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Competitive hourly rate

401K with company match

Medical, dental, vision, and life保险

Short-term and long-term disability

Health Savings and Flex Spending

Paid time off

Parental benefits

Well-being and Employee Assistance

Incentive Compensation Program

Training and development

Job summary

Estes Construction in Des Moines, IA is seeking a Contracts Specialist to prepare subcontract and material contracts, maintain documentation, and ensure contract compliance. The role requires strong attention to detail and organizational skills to support project teams.

The ideal candidate will have MS Office proficiency and experience with contract management systems such as Procore, DocuSign, and AIA documents. Prior exposure to insurance documentation is a plus.

Qualifications

• Proven ability to manage multiple projects with attention to detail and deadlines.
• Strong written and verbal communication skills.
• Excellent organizational, time management, and problem-solving skills.
• Strong computer skills with proficiency in Microsoft Office.
• Experience in construction coordination or contract/document management preferred.
• Experience in Procore, DocuSign, Jones and AIA Documents preferred.
• Prior experience or familiarity with commercial insurance documentation preferred.
• Associate's degree in business administration preferred; and two years related experience/training; or equivalent combination of education and experience.

Responsibilities

• Prepare subcontract and material contracts and maintain contract documentation.
• Ensure compliance with contract requirements across projects.
• Organize and file project contracts and insurance documents electronically.
• Support project teams with contract administration and record-keeping.

Skills

Attention to detail

Communication skills

Organizational skills

Microsoft Office proficiency

Contract/document management

Construction coordination experience

Insurance documentation familiarity

Education

Associate's degree in business administration

Tools

Procore

DocuSign

Jones & AIA Documents

Job description

For Estes Construction and our entire Team of Companies, we are people-focused, with a culture of growth and development. We have a collaborative team approach, prioritize safety and quality, and empower every team member to be a leader.

Join our team! We are accepting applications for a full-time Contracts Specialist.

In this role, you’ll provide essential administrative support by preparing subcontract and material contracts, maintaining contract documentation, and ensuring compliance with contract requirements. You’ll also be responsible for organizing and filing project contracts and insurance documents in electronic formats. The ideal candidate is detail-oriented, highly organized, and able to effectively develop clear pathways by anticipating needs and setting priorities. Strong interpersonal skills and a commitment to quality are key to success in this position.

Skills & Qualifications include:

• Proven ability to manage multiple projects with attention to detail and deadlines
• Strong written and verbal communication skills
• Excellent organizational, time management, and problem-solving skills
• Strong computer skills with proficiency in Microsoft Office required
• Experience in construction coordination or a similar role focusing on contract and document management preferred
• Experience in Procore, DocuSign, Jones and AIA Documents preferred
  
• Prior experience or familiarity with commercial insurance documentation is preferred
• Associate's degree in business administration preferred; and two years related experience/training; or equivalent combination or education and experience

Benefits to fit your needs:

• Competitive hourly rate
• 401K with a 5% company match
• Full-time employees are eligible for medical, dental, vision, and life insurance
• Short-term and long-term disability insurance
• Health Savings and Flex Spending Account
• Generous paid time off programs prioritizing well-being and self-care
• Parental benefits
• Well-being and Employee Assistance Program
• Incentive Compensation Program
• Work program discounts, employee engagement events, professional training and development

About EP Holding Co. | Estes Construction, City Construction, Murray Company, Vantage Architects:

EPHC is a team of companies comprised of five firms operating within a four-state area focused on integrated design and construction services.

There is a common platform for leadership development, planning and succession for the four firms that share the same guiding value; to be an advocate through providing integrated design and construction services that enable clients to grow and prosper.

About Estes:

Being the best is our true desire. The best builder. The best employer. Achieving this standard of excellence drives us and reminds us daily that being average isn't the Estes way.

Company founders Jim and Lori Estes started their company in 1970 with the guiding principles of advocacy, value, responsiveness and leadership. These four tenets are still the foundation of everything we do and define our culture.