Contracts Coordinator

Estes Construction; Des Moines (IA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

401K with company match

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Health Savings Account

Flexible Spending Account

Generous PTO

Parental benefits

Well-being program

Employee Assistance Program

Incentive compensation

Training and development

Discount programs

Job summary

Estes Construction seeks a detail-oriented Contracts Coordinator to manage contract workflows, document routing, project setup, and insurance documentation across our team of companies.

You will serve as a coordination point among project teams, subcontractors, suppliers, owners, and external agencies, ensuring accuracy and timely delivery of information.

Qualifications

• Associate's degree in business administration preferred; and two years related experience/training; or equivalent combination or education and experience
• Experience in administrative support, project coordination, contract administration, construction administration, compliance tracking, insurance compliance, or a related field preferred.
• Strong organization, follow-through, accuracy, and attention to detail.
• Proven ability to manage multiple projects with attention to detail and deadlines
• Strong computer skills with proficiency in Microsoft Office required
• Professional judgment to identify missing documentation, process gaps, compliance concerns, or follow-up needs and elevate appropriately.

Responsibilities

• Support contract workflows, project documentation, and compliance activities across our Team of Companies.
• Coordinate between project teams, internal departments, subcontractors, suppliers, owners, insurance partners, and external agencies.
• Assist with contract preparation, document routing, project setup, and electronic file management.

Skills

Administrative support

Project coordination

Contract administration

Construction administration

Compliance tracking

Insurance compliance

Attention to detail

Education

Associate's degree in business administration

Tools

Microsoft Office

Job description

For Estes Construction and our entire Team of Companies, we are people-focused, with a culture of growth and development. We have a collaborative team approach, prioritize safety and quality, and empower every team member to be a leader.

The Contracts Coordinator will support administrative and operational responsibilities throughout the project lifecycle, including contract preparation, document routing, project setup, insurance documentation, vendor records, compliance tracking, and electronic file management. This position serves as a coordination point between project teams, internal departments, subcontractors, suppliers, owners, insurance partners, and external agencies.

We are seeking a highly organized, detail-oriented Contracts Coordinator to support contract workflows, project documentation, and compliance activities across our Team of Companies. This role is a great fit for someone who enjoys keeping information accurate, timelines moving, and teams connected through strong administrative coordination.

Skills & Qualifications include:

• Associate's degree in business administration preferred; and two years related experience/training; or equivalent combination or education and experience
• Experience in administrative support, project coordination, contract administration, construction administration, compliance tracking, insurance compliance, or a related field preferred.
• Strong organization, follow-through, accuracy, and attention to detail.
• Proven ability to manage multiple projects with attention to detail and deadlines
• Strong computer skills with proficiency in Microsoft Office required
• Professional judgment to identify missing documentation, process gaps, compliance concerns, or follow-up needs and elevate appropriately.

Benefits to fit your needs:

• Competitive hourly rate
• 401K with a 5% company match
• Full-time employees are eligible for medical, dental, vision, and life insurance
• Short-term and long-term disability insurance
• Health Savings and Flex Spending Account
• Generous paid time off programs prioritizing well-being and self-care
• Parental benefits
• Well-being and Employee Assistance Program
• Incentive Compensation Program
• Work program discounts, employee engagement events, professional training and development

About EP Holding Co. | Estes Construction, City Construction, Murray Company, Vantage Architects:

EPHC is a team of companies comprised of five firms operating within a four-state area focused on integrated design and construction services.

There is a common platform for leadership development, planning and succession for the four firms that share the same guiding value; to be an advocate through providing integrated design and construction services that enable clients to grow and prosper.

About Estes:

Being the best is our true desire. The best builder. The best employer. Achieving this standard of excellence drives us and reminds us daily that being average isn't the Estes way.

Company founders Jim and Lori Estes started their company in 1970 with the guiding principles of advocacy, value, responsiveness and leadership. These four tenets are still the foundation of everything we do and define our culture.