Contracts Coordinator

Estes Construction; Davenport (IA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Competitive hourly rate

401K with 5% company match

Full-time medical, dental, vision, and

life insurance

Short-term and long-term disability

Health Savings and Flexible Spending

Paid time off

Parental benefits

Well-being programs

Employee training and development

Job summary

Estes Construction seeks a detail-oriented Contracts Coordinator to support administrative and operational activities across the project lifecycle. You will assist with contract preparation, document routing, project setup, insurance documentation, and vendor records while coordinating between project teams, subcontractors, owners, and external agencies.

The role emphasizes accuracy, timely follow-up, and strong administrative coordination to keep timelines moving and teams connected across our

Qualifications

• Associate's degree in business administration preferred; and two years related experience/training; or equivalent combination or education and experience
• Experience in administrative support, project coordination, contract administration, construction administration, compliance tracking, insurance compliance, or a related field preferred.
• Strong organization, follow-through, accuracy, and attention to detail.
• Proven ability to manage multiple projects with attention to detail and deadlines
• Strong computer skills with proficiency in Microsoft Office required
• Professional judgment to identify missing documentation, process gaps, compliance concerns, or follow-up needs and elevate appropriately.

Responsibilities

• Support contract workflows and project documentation across the lifecycle.
• Coordinate contract preparation, document routing, and project setup.
• Handle insurance documentation, vendor records, and compliance tracking.
• Maintain electronic files and ensure timely follow-up and escalation.
• Serve as a liaison between project teams, subcontractors, suppliers, owners, insurance partners, and external agencies.

Skills

MS Office

Attention to detail

Project coordination

Organizational skills

Communication

Education

Associate's degree in business administration

Tools

Microsoft Office

Job description

For Estes Construction and our entire Team of Companies, we are people-focused, with a culture of growth and development. We have a collaborative team approach, prioritize safety and quality, and empower every team member to be a leader.

The Contracts Coordinator will support administrative and operational responsibilities throughout the project lifecycle, including contract preparation, document routing, project setup, insurance documentation, vendor records, compliance tracking, and electronic file management. This position serves as a coordination point between project teams, internal departments, subcontractors, suppliers, owners, insurance partners, and external agencies.

We are seeking a highly organized, detail-oriented Contracts Coordinator to support contract workflows, project documentation, and compliance activities across our Team of Companies. This role is a great fit for someone who enjoys keeping information accurate, timelines moving, and teams connected through strong administrative coordination.

Skills & Qualifications include:

• Associate's degree in business administration preferred; and two years related experience/training; or equivalent combination or education and experience
• Experience in administrative support, project coordination, contract administration, construction administration, compliance tracking, insurance compliance, or a related field preferred.
• Strong organization, follow-through, accuracy, and attention to detail.
• Proven ability to manage multiple projects with attention to detail and deadlines
• Strong computer skills with proficiency in Microsoft Office required
• Professional judgment to identify missing documentation, process gaps, compliance concerns, or follow-up needs and elevate appropriately.

Benefits to fit your needs:

• Competitive hourly rate
• 401K with a 5% company match
• Full-time employees are eligible for medical, dental, vision, and life insurance
• Short-term and long-term disability insurance
• Health Savings and Flex Spending Account
• Generous paid time off programs prioritizing well-being and self-care
• Parental benefits
• Well-being and Employee Assistance Program
• Incentive Compensation Program
• Work program discounts, employee engagement events, professional training and development

About EP Holding Co. | Estes Construction, City Construction, Murray Company, Vantage Architects:

EPHC is a team of companies comprised of five firms operating within a four-state area focused on integrated design and construction services.

There is a common platform for leadership development, planning and succession for the four firms that share the same guiding value; to be an advocate through providing integrated design and construction services that enable clients to grow and prosper.

About Estes:

Being the best is our true desire. The best builder. The best employer. Achieving this standard of excellence drives us and reminds us daily that being average isn't the Estes way.

Company founders Jim and Lori Estes started their company in 1970 with the guiding principles of advocacy, value, responsiveness and leadership. These four tenets are still the foundation of everything we do and define our culture.