Construction Contract & Project Admin - Contract-to-Hire

Addison Group; Bethesda (MD); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Contract-to-hire

Work directly with construction team

Exposure to contract administration

Long-term growth potential

Job summary

Addison Group is seeking a highly organized Construction Administrative Assistant in Bethesda, MD. This on-site role supports a senior construction leader and a team, handling contracts, POs, change orders, and project documentation.

The ideal candidate has 3–5+ years in construction admin, strong MS Office skills, and experience with drawings or Bluebeam. This full-time, contract-to-hire opportunity offers growth and exposure to senior leadership.

Qualifications

• 3–5+ years of administrative, project coordination, or contract support experience within the construction industry.
• Experience supporting a general contractor, subcontractor, construction company, developer, or related organization strongly preferred.
• Experience working with construction contracts, purchase orders, change orders, or project documentation.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Adobe experience required.

Responsibilities

• Prepare, distribute, and track construction contracts, purchase orders, and change orders through final approval and execution.
• Coordinate required documentation from contractors and consultants, including certificates of insurance and W‑9 forms.
• Follow up with internal stakeholders to obtain outstanding approvals, signatures, and documentation.
• Maintain organized electronic files, project records, logs, and contract documentation.
• Assist Construction Managers with contract administration and project-related documentation.
• Maintain and organize internal construction drawing and blueprint libraries.
• Prepare bid comparison spreadsheets and summarize information for project managers.
• Assist with tenant reimbursement authorizations, check requests, invoice documentation, and expense-related requests.
• Help track project schedules, deadlines, and outstanding action items.
• Coordinate meetings and provide general administrative support to the construction and development team.
• Create PowerPoint presentations and other materials for internal meetings and presentations.
• Communicate with vendors, contractors, consultants, and internal teams by phone and email.
• Assist with Bluebeam and other software-related administrative needs.
• Identify outstanding items and proactively follow up with team members to keep projects and approvals moving.
• Take on additional administrative and project support responsibilities as needed.

Skills

Administrative experience

Project coordination

Contract support

Communication skills

Detail oriented

Education

Associate’s or Bachelor’s degree preferred, or equivalent experience

Tools

Excel

Word

Outlook

PowerPoint

Adobe

Bluebeam

Job description

Addison Group is seeking a highly organized Construction Administrative Assistant in Bethesda, MD. This on-site role supports a senior construction leader and a team, handling contracts, POs, change orders, and project documentation.

The ideal candidate has 3–5+ years in construction admin, strong MS Office skills, and experience with drawings or Bluebeam. This full-time, contract-to-hire opportunity offers growth and exposure to senior leadership.