Construction Admin Specialist — Real Estate Projects

Andrews & Cole, LLC; Bethesda (MD); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Free parking

Comprehensive health benefits

Job summary

Andrews & Cole, LLC in Bethesda, MD is seeking an Administrative Assistant to support a busy construction team handling retail, mixed-use, and commercial projects. You will serve as a central resource for project managers, contractors, architects, engineers, and internal stakeholders.

Responsibilities include preparing contracts and professional services agreements, coordinating review workflows, processing change orders, maintaining project files, and ensuring documentation is well organized

Qualifications

• 3+ years of administrative support experience, preferably in construction/real estate
• Experience handling contracts, project documentation, change orders or similar business docs
• Exceptional attention to detail and strong organizational skills
• Strong written and verbal communication skills
• Ability to manage competing priorities independently
• Professional demeanor when interacting with executives and project teams
• Proficiency with Microsoft Office (Word, Outlook, Excel)
• DocuSign/Bluebeam or document management experience a plus
• Willing to learn new processes, systems and industry terminology quickly
• Health and wellness benefits provided and free parking available

Responsibilities

• Prepare construction contracts and professional services agreements
• Coordinate contract review and approval workflows
• Process change orders, amendments and contract modifications
• Track outstanding contracts, COIs and project documents
• Obtain COIs and compliance documents from vendors/contractors
• Maintain project files and document management systems
• Scan, upload, file and archive plans and permits
• Assist project managers with document prep and administration
• Distribute construction plans, permits and materials
• Interface with contractors, architects, engineers and internal teams
• Support team meetings and departmental activities
• Coordinate team-building events as needed

Skills

Administrative support

Communication skills

Attention to detail

Independent work

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

DocuSign

Bluebeam

Job description

Andrews & Cole, LLC in Bethesda, MD is seeking an Administrative Assistant to support a busy construction team handling retail, mixed-use, and commercial projects. You will serve as a central resource for project managers, contractors, architects, engineers, and internal stakeholders.

Responsibilities include preparing contracts and professional services agreements, coordinating review workflows, processing change orders, maintaining project files, and ensuring documentation is well organized