Administrative Assistant

Addison Group; Rockville (MD); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is seeking an Administrative Assistant to support the Preconstruction (Estimating & Purchasing) team on a fully in-office basis in Rockville, MD. The role focuses on coordinating bid documents, assisting with bid materials, and communicating with subcontractors in a fast-paced construction environment.

The ideal candidate has 3+ years of admin experience in construction, strong MS Office skills, and the ability to manage multiple deadlines while maintaining detailed records.

Qualifications

• 3+ years of administrative experience, preferably within the construction industry.
• Exposure to bidding, RFPs, or subcontractor coordination strongly preferred.
• Proficiency in Microsoft Office (Excel and Word required).

Responsibilities

• Coordinate incoming and outgoing bid documents, drawings, and proposal materials
• Assist in assembling bid packages including forms, submissions, and supporting documentation
• Distribute project opportunities and manage communication with subcontractors
• Track bidding activity and maintain outreach logs and internal databases
• Support bid-day preparation including scheduling, organization, and logistics
• Maintain organized filing systems and ensure project records are up to date
• Manage calendars, schedule meetings, and provide general administrative support to the estimating team

Skills

Strong organizational skills

Attention to detail

Professional communication

Office presence

MS Office

Excel

Word

Procore

Bluebeam

BuildingConnected

Tools

Microsoft Excel

Microsoft Word

Procore

Bluebeam

BuildingConnected

Job description

Job Title: Administrative Assistant – Preconstruction (Estimating Support)

Assignment Type: Contract-to-Hire

Pay: $23–$25/hr (based on experience)

Work Schedule: Full-time, Monday–Friday, standard business hours (on-site 5 days/week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a leading construction firm in the Mid-Atlantic region known for delivering complex commercial, institutional, and government projects. Their Preconstruction team plays a critical role in ensuring projects are fully scoped, accurately priced, and set up for successful execution before construction begins.

Job Description:

Our client is seeking a highly organized Administrative Assistant to support their Preconstruction (Estimating & Purchasing) team. This individual will play a key role in keeping bid processes moving efficiently by coordinating documentation, supporting subcontractor outreach, and assisting with the preparation of bid materials. The ideal candidate thrives in a fast-paced, detail-heavy environment and enjoys managing multiple priorities at once.

Key Responsibilities:

• Coordinate incoming and outgoing bid documents, drawings, and proposal materials
• Assist in assembling bid packages including forms, submissions, and supporting documentation
• Distribute project opportunities and manage communication with subcontractors
• Track bidding activity and maintain outreach logs and internal databases
• Support bid-day preparation including scheduling, organization, and logistics
• Maintain organized filing systems and ensure project records are up to date
• Manage calendars, schedule meetings, and provide general administrative support to the estimating team

Qualifications:

• 3+ years of administrative experience, preferably within the construction industry
• Exposure to bidding, RFPs, or subcontractor coordination strongly preferred
• Proficiency in Microsoft Office (Excel and Word required)
• Experience with tools such as Procore, Bluebeam, or BuildingConnected is a plus
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple deadlines in a fast-paced environment
• Professional communication skills and strong office presence
• Construction industry experience must be clearly outlined on resume
• Must be able to commute onsite daily (role is fully in-office)
• Interview process includes one in-person meeting with hiring manager
• Start date expected approximately one week after offer acceptance (pending clearance)
• Role supports a team of ~19 within the Preconstruction department
• Opportunity to break into or grow within the construction preconstruction/estimating space
• Exposure to high-profile commercial and government projects
• Stable, long-term contract-to-hire opportunity with room for growth
• Highly collaborative and structured team environment
• Strong training and onboarding within a well-established organization

Equal Opportunity Statement:

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.