Onsite Estimating Support Admin (Preconstruction)

Addison Group; Rockville (MD); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is seeking an Administrative Assistant to support the Preconstruction (Estimating & Purchasing) team on a fully in-office basis in Rockville, MD. The role focuses on coordinating bid documents, assisting with bid materials, and communicating with subcontractors in a fast-paced construction environment.

The ideal candidate has 3+ years of admin experience in construction, strong MS Office skills, and the ability to manage multiple deadlines while maintaining detailed records.

Qualifications

• 3+ years of administrative experience, preferably within the construction industry.
• Exposure to bidding, RFPs, or subcontractor coordination strongly preferred.
• Proficiency in Microsoft Office (Excel and Word required).

Responsibilities

• Coordinate incoming and outgoing bid documents, drawings, and proposal materials
• Assist in assembling bid packages including forms, submissions, and supporting documentation
• Distribute project opportunities and manage communication with subcontractors
• Track bidding activity and maintain outreach logs and internal databases
• Support bid-day preparation including scheduling, organization, and logistics
• Maintain organized filing systems and ensure project records are up to date
• Manage calendars, schedule meetings, and provide general administrative support to the estimating team

Skills

Strong organizational skills

Attention to detail

Professional communication

Office presence

MS Office

Excel

Word

Procore

Bluebeam

BuildingConnected

Tools

Microsoft Excel

Microsoft Word

Procore

Bluebeam

BuildingConnected

Job description

Addison Group is seeking an Administrative Assistant to support the Preconstruction (Estimating & Purchasing) team on a fully in-office basis in Rockville, MD. The role focuses on coordinating bid documents, assisting with bid materials, and communicating with subcontractors in a fast-paced construction environment.

The ideal candidate has 3+ years of admin experience in construction, strong MS Office skills, and the ability to manage multiple deadlines while maintaining detailed records.