Construction Contract Administrator - Multi-Project Ops

Gregory Construction; Columbus (MS); On-site; USD 55,000 - 75,000; Full time

Job summary

Gregory Construction is seeking an experienced Contract Administrator to support our heavy civil construction operations. The role manages purchase orders, subcontracts, job setup, billing, and compliance across multiple projects.

You will coordinate with project teams, subcontractors, vendors, accounting, and insurance brokers to ensure documentation is accurate, complete, and compliant in a fast-paced environment.

Qualifications

• Bachelor-level or equivalent preferred but not required
• Experience in contract administration or project administration in construction is preferred
• Familiarity with prevailing wage, certified payroll, OCIP/CCIP knowledge is plus

Responsibilities

• Prepare, issue, track, and amend purchase orders and subcontract agreements
• Collect and maintain subcontractor documentation including W-9s, COIs, EMRs, OSHA logs, lien releases
• Assist with project setup, enter budgets, review contract requirements
• Prepare and submit customer billing and pay applications
• Process subcontractor billing and verify documentation before payments
• Review contracts to ensure compliance with project requirements
• Coordinate change orders and project closeout documentation
• Maintain documentation for OCIP/CCIP enrollment and insurance programs
• Coordinate with brokers regarding COIs, renewals, endorsements, audits, and claims

Skills

Microsoft Excel

Detail-oriented

Education

High school diploma

Associate’s or bachelor’s degree in business or construction management

Tools

ERP/accounting software

Job description

Gregory Construction is seeking an experienced Contract Administrator to support our heavy civil construction operations. The role manages purchase orders, subcontracts, job setup, billing, and compliance across multiple projects.

You will coordinate with project teams, subcontractors, vendors, accounting, and insurance brokers to ensure documentation is accurate, complete, and compliant in a fast-paced environment.