Field Project Administrator - Heavy Civil Construction

Gregory Construction; Fort Stockton (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off and company holidays

Opportunities for career growth

Safety culture

Collaborative team-oriented culture

Job summary

Gregory Construction is seeking a highly organized Project Administrator to support field leadership on active heavy civil construction projects. You will collaborate with Project Managers and Superintendents to keep projects documented, schedules updated, and communications flowing between field and office.

This role requires strong Microsoft Office skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Excellent organizational and communication skills.
• Experience supporting construction projects is a plus.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Skills

Organizational skills

Verbal and written communication

Multi-tasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Gregory Construction is seeking a highly organized Project Administrator to support field leadership on active heavy civil construction projects. You will collaborate with Project Managers and Superintendents to keep projects documented, schedules updated, and communications flowing between field and office.

This role requires strong Microsoft Office skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.