Project Administrator

Gregory Construction; Louisville (KY); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

401(k) match

Paid time off

Career growth

Team culture

Job summary

Gregory Construction is seeking a Project Administrator to support field leadership on active heavy civil projects. You will manage daily operations, organize project documents, and coordinate between field teams and corporate staff in a fast-paced environment.

This role emphasizes accuracy, teamwork, and proactive communication across sites. The position requires a high school diploma, 2+ years of admin experience (construction preferred), and willingness to travel.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative experience; construction experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Associate's or Bachelor's degree is a plus.
• Willingness to travel and support active project sites as business needs require.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Skills

Organizational skills

Verbal and written communication

Multi-tasking

Travel willingness

Attention to detail

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Tools

Microsoft Office Suite

Job description

Location: Project Based (Travel Required)

Gregory Construction is looking for a highly organized and motivated Project Administrator to support our field leadership on active heavy civil construction projects. This position plays a critical role in keeping projects organized, supporting daily operations, and ensuring accurate project documentation from start to finish.

As a Project Administrator, you'll work closely with Project Managers and Superintendents while serving as a key connection between the field and corporate teams. If you enjoy a fast-paced environment, take pride in staying organized, and want to be part of building some of the nation's most exciting infrastructure and mission-critical projects, we'd love to hear from you.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative experience; construction experience is preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Associate's or Bachelor's degree is a plus.
• Willingness to travel and support active project sites as business needs require.

What We Offer

• Competitive compensation
• 401(k) with company match
• Paid time off and company holidays
• Opportunities for career growth and advancement
• A collaborative, team-oriented culture built on our core values of Safety, Integrity, Communication, Excellence, and Determination
• The opportunity to support impactful heavy civil and mission-critical construction projects across the country

We consider all applicants for positions without regard to race, color, religion, sex, national origin, citizenship, age, mental or physical disabilities, veteran/reserve/national guard or any other similarly protected status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]
Equal Opportunity Employer, including disabled and veterans.
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