Contract Administrator – Construction

Gregory Construction; Columbus (MS); On-site; USD 55,000 - 75,000; Full time

Job summary

Gregory Construction is seeking an experienced Contract Administrator to support our heavy civil construction operations. The role manages purchase orders, subcontracts, job setup, billing, and compliance across multiple projects.

You will coordinate with project teams, subcontractors, vendors, accounting, and insurance brokers to ensure documentation is accurate, complete, and compliant in a fast-paced environment.

Qualifications

• Bachelor-level or equivalent preferred but not required
• Experience in contract administration or project administration in construction is preferred
• Familiarity with prevailing wage, certified payroll, OCIP/CCIP knowledge is plus

Responsibilities

• Prepare, issue, track, and amend purchase orders and subcontract agreements
• Collect and maintain subcontractor documentation including W-9s, COIs, EMRs, OSHA logs, lien releases
• Assist with project setup, enter budgets, review contract requirements
• Prepare and submit customer billing and pay applications
• Process subcontractor billing and verify documentation before payments
• Review contracts to ensure compliance with project requirements
• Coordinate change orders and project closeout documentation
• Maintain documentation for OCIP/CCIP enrollment and insurance programs
• Coordinate with brokers regarding COIs, renewals, endorsements, audits, and claims

Skills

Microsoft Excel

Detail-oriented

Education

High school diploma

Associate’s or bachelor’s degree in business or construction management

Tools

ERP/accounting software

Job description

Company: Gregory Construction
Position Type: Full-Time
Industry: Heavy Civil Construction

Position Overview

Gregory Construction is seeking an experienced Contract Administrator to support our construction operations and project teams.

This role is responsible for managing purchase orders, subcontracts, job setup, billing and pay applications, contract compliance, certified payroll, and commercial insurance requirements across multiple construction projects. The Contract Administrator works closely with project managers, subcontractors, vendors, accounting, insurance brokers, and company leadership to ensure documentation is accurate, complete, and compliant.

This is a great opportunity for someone who is highly organized, detail-oriented, and comfortable managing multiple projects and deadlines in a fast-paced construction environment.

What You’ll Do

• Prepare, issue, track, and amend purchase orders and subcontract agreements
• Collect and maintain required subcontractor documentation, including W-9s, Certificates of Insurance (COIs), EMRs, OSHA 300 logs, lien releases, and safety documentation
• Assist with new project setup, including entering job budgets and reviewing contract requirements
• Prepare and submit customer billing and pay applications
• Process subcontractor billing and verify required documentation before payments are released
• Review contracts and help ensure Gregory Construction and its subcontractors remain compliant with project requirements
• Process and maintain change orders and project closeout documentation
• Coordinate prevailing wage and certified payroll requirements
• Administer and maintain documentation related to Gregory Construction’s commercial insurance programs
• Coordinate with insurance brokers and carriers regarding COIs, renewals, endorsements, audits, and claims
• Manage applicable OCIP/CCIP enrollment, reporting, documentation, and compliance
• Maintain organized records across multiple active construction projects

These responsibilities reflect the core duties outlined in Gregory Construction’s current Contract Administrator job description.

What We’re Looking For

• High school diploma required
• Associate’s or bachelor’s degree in business, construction management, or a related field is preferred
• Previous experience in contract administration, project administration, insurance administration, or a similar construction-related role preferred
• Construction industry experience strongly preferred
• Familiarity with commercial insurance, including general liability, workers’ compensation, automobile, umbrella/excess, and related coverage
• Experience with OCIP/CCIP programs is a plus
• Experience with prevailing wage and certified payroll is a plus
• Comfortable working with accounting/ERP systems and Microsoft Excel
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to manage multiple projects, priorities, and deadlines
• Strong written and verbal communication skills

The formal job description identifies OCIP/CCIP, captive insurance, commercial insurance, ERP/accounting software, Excel, and certified payroll knowledge among the preferred qualifications.

Why Gregory Construction?

Gregory Construction is a growing heavy civil construction company supporting complex projects across multiple markets. We are looking for team members who value Safety, Integrity, Excellence, Communication, and Determination and want to contribute to a company focused on serving others, delivering quality work, and growing the right way.

We consider all applicants for positions without regard to race, color, religion, sex, national origin, citizenship, age, mental or physical disabilities, veteran/reserve/national guard or any other similarly protected status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.
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Email: [e-mail]
Equal Opportunity Employer, including disabled and veterans.
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