Construction Billing Specialist: Progress Billing

Ledgent-Finance-; Irvine (CA); On-site; USD 41,000 - 45,000; Full time

Job summary

Ledgent-Finance- is seeking a Billing Specialist for its Irvine, CA office to manage monthly progress billings on commercial construction projects. You will work with PMs, sales, and general contractors to ensure accurate invoices, pay apps, and lien documentation are submitted on schedule.

The ideal candidate has 1–2+ years in construction billing, strong Excel skills, and the ability to handle multiple projects with tight deadlines, while communicating clearly with internal teams and external

Qualifications

• 1–2+ years of experience in construction billing, AR, or related field.
• Progress billing and AIA G702/G703 experience preferred.
• Lien waiver knowledge and billing compliance documentation.
• Proficiency with Microsoft Excel; ERP/CRM experience a plus.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Prepare and submit monthly progress billings, including AIA-style pay apps.
• Coordinate with Project Managers to verify work, changes, and billing amounts.
• Track billing status and follow up on submittals, approvals, and payments.
• Prepare lien waivers and other required compliance documents.
• Maintain accurate billing records and project financial docs.
• Monitor accounts receivable aging and support collections with accounting.
• Respond to billing inquiries and resolve discrepancies timely.
• Assist with month-end close related to billing and revenue recognition.
• Identify and escalate billing risks such as retention issues or missing docs.
• Keep project billing files organized and audit-ready.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree in Accounting/Finance/Business

Tools

Excel

ERP software

CRM systems

Job description

Ledgent-Finance- is seeking a Billing Specialist for its Irvine, CA office to manage monthly progress billings on commercial construction projects. You will work with PMs, sales, and general contractors to ensure accurate invoices, pay apps, and lien documentation are submitted on schedule.

The ideal candidate has 1–2+ years in construction billing, strong Excel skills, and the ability to handle multiple projects with tight deadlines, while communicating clearly with internal teams and external