Project Clerk

Sharma General Engineering; Moorpark (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) matching

Friendly, collaborative team

Job summary

Sharma General Engineering is seeking a detail-oriented Project Billing Clerk to join our construction team in Moorpark, CA. You will act as the bridge between vendors and GCs, handling monthly progress billings and the lien waiver exchange to ensure healthy project cash flow.

Ideal candidates have 1–3 years of construction billing or accounts receivable experience, strong organizational and communication skills, and familiarity with Textura, Procore, GC Pay, and Coupa.

Qualifications

• 1–3 years of experience in construction billing, project administration, or accounts receivable.
• Strong organizational skills with ability to meet tight monthly billing deadlines.
• Solid understanding of retainage rules, change orders, and lien waivers.
• Exceptional written and verbal communication; professional when resolving disputes.
• Proficiency with construction accounting software and MS Excel/Word.

Responsibilities

• Progress Billing: Prepare, review, and submit monthly progress billings using the Schedule of Values (SOV).
• Lien Waiver Management: Collect, track, and issue lien waivers for progress and final payments.
• Dispute Resolution: Resolve billing discrepancies with GC PMs and obtain missing documentation.
• Vendor & Subcontractor Compliance: Monitor insurance certificates and releases before payments.
• Collections & Follow-Up: Follow up on past-due invoices to maintain a clear paper trail.

Skills

Construction billing

Project administration

Accounts receivable

Communication

Microsoft Excel

Tools

Textura

GC Pay

Procore

Coupa

Job description

We are seeking a detail-oriented and organized Project Billing Clerk to join our growing construction team. In this role, you will be the primary bridge between our vendors, and General Contractors. You will handle monthly progress billings, manage the critical lien waiver exchange process, and ensure our projects maintain a healthy cash flow.

If you understand the rhythm of construction accounting, know how to navigate a Schedule of Values (SOV), and pride yourself on professional communication, we want to hear from you.

Core Responsibilities

• Progress Billing: Prepare, review, and submit monthly progress billings (including AIA G702/G703 forms) using the approved project Schedule of Values (SOV).
• Lien Waiver Management: Collect, track, and issue conditional and unconditional lien waivers for progress and final payments from lower-tier vendors.
• Dispute Resolution: Collaboratively review billing discrepancies, track down missing backup documentation (like change orders), and resolve quantity differences with GC project managers.
• Vendor & Subcontractor Compliance: Monitor subcontractor insurance certificates, tracking spreadsheets, and lower-tier releases to ensure full compliance before releasing payments.
• Collections & Follow-Up: Conduct polite, professional, and persistent follow-up on past-due invoices with GC accounts receivable departments to maintain a clear paper trail.

Qualifications & Skills

• Experience: 1–3 years of experience in construction billing, project administration, or account receivable.
• Strong Organizational Skills: Highly methodical with a proven ability to manage tight monthly billing deadlines, track multiple document trails, and maintain flawless project files.
• Industry Knowledge: Solid understanding of retainage rules, change orders, and the legal distinction between conditional and unconditional waivers.
• Communication: Exceptional written and verbal communication skills; ability to remain calm, factual, and professional when resolving payment disputes.
• Tech Savvy: Proficiency with construction accounting software (e.g., Textura, GC Pay, Procore, Coupa) and Microsoft Excel/Word.

Why Work With Us?

• Comprehensive health, dental, and vision insurance
• 401(k) matching and paid time off
• Friendly, collaborative team environment with room for growth