Billing Specialist-DH

Ledgent-Finance-; Irvine (CA); On-site; USD 41,000 - 45,000; Full time

Job summary

Ledgent-Finance- is seeking a Billing Specialist for its Irvine, CA office to manage monthly progress billings on commercial construction projects. You will work with PMs, sales, and general contractors to ensure accurate invoices, pay apps, and lien documentation are submitted on schedule.

The ideal candidate has 1–2+ years in construction billing, strong Excel skills, and the ability to handle multiple projects with tight deadlines, while communicating clearly with internal teams and external

Qualifications

• 1–2+ years of experience in construction billing, AR, or related field.
• Progress billing and AIA G702/G703 experience preferred.
• Lien waiver knowledge and billing compliance documentation.
• Proficiency with Microsoft Excel; ERP/CRM experience a plus.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Prepare and submit monthly progress billings, including AIA-style pay apps.
• Coordinate with Project Managers to verify work, changes, and billing amounts.
• Track billing status and follow up on submittals, approvals, and payments.
• Prepare lien waivers and other required compliance documents.
• Maintain accurate billing records and project financial docs.
• Monitor accounts receivable aging and support collections with accounting.
• Respond to billing inquiries and resolve discrepancies timely.
• Assist with month-end close related to billing and revenue recognition.
• Identify and escalate billing risks such as retention issues or missing docs.
• Keep project billing files organized and audit-ready.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree in Accounting/Finance/Business

Tools

Excel

ERP software

CRM systems

Job description

Salary: USD30 - USD33 per hour

General Description

A well-established, commercial flooring subcontractor is seeking a Billing Specialist to support its growing operations. The company partners with general contractors on commercial construction projects across multiple markets and is currently expanding its infrastructure, systems, and team to support continued growth as a process-driven organization.

Position Summary

The Billing Specialist is responsible for the accurate and timely preparation, submission, and tracking of progress billing for commercial construction projects. This role works closely with Project Managers, sales personnel, and general contractor billing contacts to ensure invoices, pay applications, and supporting lien documentation are complete, compliant, and submitted according to schedule.

The ideal candidate is highly detail-oriented, organized, and capable of managing multiple concurrent project billing cycles while maintaining effective communication with both internal stakeholders and external accounting contacts.

Key Responsibilities

• Prepare and submit monthly progress billings, including AIA-style pay applications (G702/G703) or equivalent contractor-specific billing formats, for an assigned portfolio of projects.
• Coordinate with Project Managers to verify completed work, approved change orders, and billing amounts prior to submission.
• Track billing status across assigned projects and proactively follow up on outstanding submittals, approvals, and payments.
• Prepare and manage conditional and unconditional lien waivers, along with other compliance documentation required by customers or contracting partners.
• Maintain accurate billing records and project financial documentation within company systems and project management platforms.
• Monitor accounts receivable aging for assigned projects and support collection efforts in partnership with the accounting team.
• Respond to billing inquiries and resolve discrepancies in a timely and professional manner.
• Assist with month-end close activities related to billing and revenue recognition.
• Identify and escalation billing risks, such as retention issues, disputed change orders, or missing documentation.
• Maintain organized and audit-ready project billing files.

Qualifications

• 1-2+ years of experience in construction billing, subcontractor billing, accounts receivable, or a related field.
• Experience with progress billing and pay application processes, including AIA G702/G703 forms or similar formats, strongly preferred.
• Knowledge of lien waiver requirements and construction billing compliance documentation.
• Proficiency with Microsoft Excel; experience with project management, ERP, CRM, or construction software platforms is a plus.
• Strong organizational skills and the ability to manage multiple projects and recurring deadlines simultaneously.
• Excellent written and verbal communication skills.
• High school diploma or equivalent required; associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred.

Work Environment

This is a full-time, office-based position supporting commercial construction operations through administrative and financial coordination. Standard business hours are Monday through Friday, flexible starting time. No field or jobsite labor is required.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. Responsibilities may be modified as business needs evolve.