Project Billing Coordinator

Pieper Electric, Inc.; New Berlin (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Pieper Electric, Inc. is seeking a Billing Coordinator - Construction to support project operations by coordinating administrative, financial, and reporting activities across multiple job sites.

You will process invoices, payroll documents, and associated paperwork to ensure accurate billing and timely financial updates. This role requires strong Microsoft Office skills, clear communication, and the ability to manage records in a fast-paced environment.

Qualifications

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong written and verbal communication skills.
• Ability to interact effectively with all levels of the company and customers.
• Ability to maintain confidentiality and manage sensitive information.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Support project coordination needs as needed.
• Track job activity including materials, resources, equipment, and timelines.
• Maintain organized documentation of active and archived projects.
• Maintain required records, filing systems, and routine reporting schedules.
• Communicate with internal and external customers.
• Request vendor quotes and issue purchase orders as needed.
• Maintain detailed customer notes and deliver high-quality service to customers, field personnel, and vendors.
• Help ensure effective conflict management and professional communication.
• Prepare and process billing, change orders, and final invoices.
• Process insurance certificates, contracts, and claims per project and customer requirements.
• Track expenses and support cost monitoring and savings initiatives.
• Compile invoice packets and supporting documents for billing.
• Prepare and submit certified payroll, lien waivers, and related documentation.
• Handle layoff checks and other site-specific paperwork.
• Support the Project Accountant with reconciliations, forecasting data, and job status reporting.
• Maintain communication with project teams and Finance to ensure alignment on all site-level financial activity.

Skills

Microsoft Office

Communication

Interpersonal skills

Confidentiality

Multi-tasking

Job description

Role, Function & Organization

The Billing Coordinator - Construction supports project operations by coordinating administrative, financial, and reporting activities across multiple job sites. This role ensures projects run smoothly by assisting with documentation, billing, and communication between project teams, vendors, and the Finance department. Key responsibilities include processing invoices and payroll documents, maintaining organized records, and supporting project forecasting and reconciliation. The position plays a vital role in maintaining financial accuracy, operational efficiency, and consistent communication across all phases of project delivery.

Role, Function & Organization

The Billing Coordinator - Construction supports project operations by coordinating administrative, financial, and reporting activities across multiple job sites. This role ensures projects run smoothly by assisting with documentation, billing, and communication between project teams, vendors, and the Finance department. Key responsibilities include processing invoices and payroll documents, maintaining organized records, and supporting project forecasting and reconciliation. The position plays a vital role in maintaining financial accuracy, operational efficiency, and consistent communication across all phases of project delivery.

At PPC Partners

we believe in the Power to Serve along with the Pursuit of Excellence. _As such the following values guide our behaviors: A Servant’s Heart – Focus on the Needs of Others, Wisdom – Insightful, Integrity – Honesty and Trustworthy, Courage – Decisive and Confident in Others, Humility – Modest and Respectful, Passion – Unfailing Dedication

Project Coordination

Essential Duties and Responsibilities

• Supporting project coordination needs as needed.
• Track job activity including materials, resources, equipment, and timelines

Administration & Support

• Maintain organized documentation of active and archived projects
• Maintain required records, filing systems, and routine reporting schedules

Customer & Vendor Relations

• Communicate with internal and external customers
• Request vendor quotes and issue purchase orders as needed
• Maintain detailed customer notes
• Deliver consistent, high-quality service to customers, field personnel, and vendors
• Help ensure effective conflict management and professional communication

Billing & Financial Support

• Prepare and process billing, change orders, and final invoices
• Process insurance certificates, contracts, and claims per project and customer requirements
• Track expenses and support cost monitoring and savings initiatives
• Compile invoice packets and supporting documents for billing
• Prepare and submit certified payroll, lien waivers, and related documentation
• Handle layoff checks and other site-specific paperwork

Financial Administration & Reporting

• Support the Project Accountant with reconciliations, forecasting data, and job status reporting
• Maintain communication with project teams and Finance to ensure alignment on all site-level financial activity

Safety/Hazard Recognition & Elimination

• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications And Requirements

• Prior experience in billing and/or accounting in a construction environment is preferred but not required

Experience, Skill And Abilities

• Positive safety attitude and personal integrity – both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Strong interpersonal skills; ability to interact with all levels of the company and customers
• Capable of maintaining important information confidential
• Ability to accurately multi-task in a fast-paced environment

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

Pieper Electric is an Equal Opportunity Employer.