Construction Billing Specialist — AIA & Change Orders

AppleOne Employment Services; Santa Clara (CA); On-site; USD 39,000 - 48,000; Full time

Job summary

AppleOne Employment Services in Santa Clara, CA seeks a detail-oriented Billing Specialist for a temp-to-hire role in the construction sector, focusing on accurate client invoicing, progress billing, AIA billing, and change orders. You will review vendor invoices, track project costs, and support accounts receivable while coordinating with project teams and accounting staff.

This position offers a stable, team-focused environment with opportunities to contribute to cost tracking and financial

Qualifications

• 3 to 5+ years invoicing in the construction industry.
• Experience with AIA billing and change orders.
• Proficiency with QuickBooks, Foundation Software, and Excel.
• Strong attention to detail and documentation.

Responsibilities

• Prepare construction invoices, progress billings, and change order billings.
• Track payments, follow up on outstanding balances, and maintain AR records.
• Review subcontractor/vendor invoices and backup documentation.
• Assist with cost-plus and fixed-price billing, tracking costs vs estimates.
• Communicate billing needs with internal teams, clients, vendors, and subs.
• Maintain organized billing files for accurate reporting on projects.

Skills

AIA billing

Change orders

Progress billing

Accounts receivable

Invoicing

QuickBooks

Foundation Software

Excel

Construction billing

Vendor invoices

Tools

Foundation Software

QuickBooks

Microsoft Excel

Job description

AppleOne Employment Services in Santa Clara, CA seeks a detail-oriented Billing Specialist for a temp-to-hire role in the construction sector, focusing on accurate client invoicing, progress billing, AIA billing, and change orders. You will review vendor invoices, track project costs, and support accounts receivable while coordinating with project teams and accounting staff.

This position offers a stable, team-focused environment with opportunities to contribute to cost tracking and financial