AIA Billing Specialist: Contracts & Cashflow Expert

Blackbird Recruiting; Spring Valley (KY); On-site; USD 68,000 - 83,000; Full time

Job summary

Blackbird Recruiting in Spring Valley, NY is seeking an AIA Billing Specialist to oversee contractual, billing, compliance, and financial administration for contract-based projects from award through final payment and closeout.

You will work closely with sales leadership, project managers, accounting, customers, general contractors, insurance providers, and installers to ensure accurate progress billings, timely collections, and full compliance before project closeout.

Qualifications

• Experience in construction contract administration, AIA billing, progress billing, accounts receivable, or subcontractor compliance.
• Strong financial accuracy in reconciling contracts, schedules of values, invoices, change orders, taxes, payments, and retainage.
• Knowledge of construction documents, lien waivers, insurance certificates, prequalification requirements, and project closeout.
• Clear, persistent communication to obtain documents, approvals, and payment commitments.
• Excellent organization across multiple projects, deadlines, and billing portals.
• Experience with construction-related software platforms is preferred.

Responsibilities

• Oversee customer setup, credit, and project holds, ensuring proper approvals and documentation.
• Prepare and submit AIA payment applications, requisitions, and retainage requests.
• Create schedules of values from contracts and change orders; gather backup information.
• Manage accounts receivable, monitor overdue invoices, and coordinate with customers and GCs.
• Maintain records of change orders and ensure they are reflected in contract values and future billing.
• Prepare lien waivers and track payment protections and release requirements.
• Coordinate final payment applications and financial closeout to ensure project is financially complete.
• Serve as primary administrative contact for contracts, billing, lien waivers, and closeout.

Skills

Contract administration

AIA billing

Progress billing

Accounts receivable

Subcontractor compliance

Tools

Construction software

Job description

Blackbird Recruiting in Spring Valley, NY is seeking an AIA Billing Specialist to oversee contractual, billing, compliance, and financial administration for contract-based projects from award through final payment and closeout.

You will work closely with sales leadership, project managers, accounting, customers, general contractors, insurance providers, and installers to ensure accurate progress billings, timely collections, and full compliance before project closeout.