Construction Billing & Invoicing Specialist

SQUAN; Town of Fishkill (NY); On-site; USD 52,000 - 75,000; Full time

Job summary

SQUAN is seeking a Billing Support Specialist to collaborate with construction personnel to gather documentation and create accurate invoices. The role focuses on resolving discrepancies, tracking quantities against billed amounts, and reporting within multiple systems.

The ideal candidate will manage relationships with field teams and clients, ensure timely submittals, and support change orders and closeout activities in a fast-paced telecom environment.

Qualifications

• Must have strong organizational and multitasking abilities.
• Proficient in professional communication with clients and internal teams.
• Experience with invoicing processes and reporting in construction/telecom contexts.

Responsibilities

• Collaborate with construction personnel to obtain documentation for invoices.
• Verify daily field reports and ensure accurate invoicing totals and unit codes.
• Track job-to-date quantities and prevent duplicate payments.
• Coordinate with project teams on red lines and closeout packages.
• Maintain client relations through billing teams and project stakeholders.

Skills

Billing coordination

Time management

Communication

Attention to detail

Education

High school diploma or GED

Bachelor's degree (Preferred)

Tools

Sage

Job description

SQUAN is seeking a Billing Support Specialist to collaborate with construction personnel to gather documentation and create accurate invoices. The role focuses on resolving discrepancies, tracking quantities against billed amounts, and reporting within multiple systems.

The ideal candidate will manage relationships with field teams and clients, ensure timely submittals, and support change orders and closeout activities in a fast-paced telecom environment.